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    Dates

    26–28 Jan 2027

    City / country

    Nadarzyn, Poland

    Venue

    PTAK WARSAW EXPO

    Time

    10:00 AM – 5:00 PM

    20 Floor Picks

    Matched booths for Warsaw Retail Tech Expo 2027

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    Notable exhibitors

    Companies exhibiting at Warsaw Retail Tech Expo 2027 include "APEX" Sp. z o.o., "NOVA" SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ, ACLAS POLSKA Sp. z o. o., AIBOOST Sp. z o.o. and AIiFO Group.

    • "APEX" Sp. z o.o.
    • "NOVA" SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ
    • ACLAS POLSKA Sp. z o. o.
    • AIBOOST Sp. z o.o.
    • AIiFO Group

    Event overview

    Overview

    Warsaw RETAIL TECH Expo is a professional industry event held at Ptak Warsaw Expo, the largest trade fair and congress center in Central Europe.

    It aims to bring together all sectors of the industry and create ideal conditions for professional business networking.

    TL;DR

    1. 1Dates and Venue: Warsaw RETAIL TECH Expo 2027 runs January 26-28 at Ptak Warsaw Expo, Nadarzyn, Poland.
    2. 2Scale and Focus: This event is a key platform for showcasing technologies and solutions for the retail sector.
    3. 3Organiser: The expo is organized by Ptak Warsaw Expo, known for hosting significant trade events.
    4. 4Buyer Authority: Attendees include retail store owners, chain managers, and e-commerce operators.
    5. 5Entry: Registration is required for entry, with free tickets available online.

    Why visit

    Visitors will gain insights into cutting-edge retail technologies, network with industry leaders, and discover new solutions to enhance their business operations. Dates and Venue: Warsaw RETAIL TECH Expo 2027 runs January 26-28 at Ptak Warsaw Expo, Nadarzyn, Poland. Buyer Authority: Attendees include retail store owners, chain managers, and e-commerce operators.

    Why exhibit

    Exhibitors will have the opportunity to showcase their products to key decision-makers in the retail sector, build valuable business relationships, and increase brand visibility. Buyer Authority: Attendees include retail store owners, chain managers, and e-commerce operators. The event is crucial for industry professionals seeking to explore the latest innovations and technologies that enhance retail operations and customer experiences.

    Attendees, exhibitors & solutions

    Who this event is for

    Visitor profile

    Typical attendee groups you can expect to meet.

    Retail store owners
    Retail chain managers
    E-commerce operators
    Logistics and warehouse managers
    Marketing specialists
    IT directors

    Exhibitor profile

    Main supplier and exhibitor segments present at the show.

    Store equipment suppliers
    Sales technology providers
    Digitalization solution providers
    Visual marketing companies
    Security systems suppliers
    Logistics automation providers

    Product categories

    Key solution areas showcased across the event.

    POS systems and payment solutions
    Digital signage and advertising tools
    Self-checkout solutions
    Warehouse management technologies
    RFID and AI technologies
    Omnichannel retail solutions

    Location & Facilities

    Venue

    Open in Google Maps

    Halls & areas

    1
    Hall D

    PTAK WARSAW EXPO

    Al. Katowicka 62, 05-830 Nadarzyn, Poland

    Entrances & gates

    Main Entrance

    Hall D

    Floor plans & maps

    Floor plan (PDF)Official venue page

    Facilities

    Parking

    Free parking available for visitors.

    15,000 spaces ·

    Food options

    Food outlets available

    On-site dining

    Parking: Free parking available.

    Attend

    Entry & tickets

    Free registration

    Event days & opening times

    DayOpening hours
    26 January –10:00 AM – 5:00 PM
    27 January –10:00 AM – 5:00 PM
    28 January –10:00 AM – 5:00 PM
    Register

    Ticket info

    Ticket notes

    Free tickets available online.

    Build-up & tear-down

    Setup starts24 Jan 2027
    Setup ends25 Jan 2027
    Teardown starts28 Jan 2027
    Teardown ends29 Jan 2027

    Who runs the show

    Organisers

    Ptak Warsaw Expo

    CallWebsite

    How the last edition performed

    Previous edition

    Current edition

    2026

    Forecast — not final

    Floor area (sqm)

    10,000

    Edition #

    1

    Impact

    A bigger and stronger platform

    Warsaw RETAIL TECH Expo is a professional industry event held at Ptak Warsaw Expo, the largest trade fair and congress center in Central Europe. It aims to bring together all sectors of the industry and create ideal conditions for professional business networking. The event is crucial for industry professionals seeking to explore the latest innovations and technologies that enhance retail operations and customer experiences. Warsaw RETAIL TECH Expo 2027 takes place from.

    Audience quality

    High-value decision-makers

    Visitors typically include Retail store owners, Retail chain managers, E-commerce operators, Logistics and warehouse managers. Dates and Venue: Warsaw RETAIL TECH Expo 2027 runs January 26-28 at Ptak Warsaw Expo, Nadarzyn, Poland. Scale and Focus: This event is a key platform for showcasing technologies and solutions for the retail sector. Organiser: The expo is organized by Ptak Warsaw Expo, known for hosting significant trade events. Buyer Authority: Attendees include retail store owners, chain managers,.

    Exhibitor outcomes

    Real business growth

    Exhibitors will have the opportunity to showcase their products to key decision-makers in the retail sector, build valuable business relationships, and increase brand visibility. Buyer Authority: Attendees include retail store owners, chain managers, and e-commerce operators. The event is crucial for industry professionals seeking to explore the latest innovations and technologies that enhance retail operations and customer experiences. Exhibitor categories include Store equipment suppliers, Sales technology.

    Intelligence

    Market context

    Key market insights, trends, news and related events to help you understand the bigger picture.

    Central and Eastern Europe — Poland (Mazovia region, Warsaw metropolitan area). PTAK Warsaw Expo sits in Nadarzyn, roughly 20 km south-west of central Warsaw, giving the show direct reach into Poland's largest retail market plus CEE buyers from Czechia, Slovakia, Hungary, Lithuania, Latvia, Estonia, Romania and Ukraine.

    Why it matters

    Attending Warsaw Retail Tech Expo 2027 on 2027-01-26 to 2027-01-28 in Nadarzyn lets buyers and specifiers benchmark suppliers, see live demonstrations, and compress months of vendor meetings into one focused trade visit — worthwhile when your category roadmap aligns with the official exhibitor profile.

    Industry trends

    Key trends shaping this market and its wider industry.

    01

    Digital buyer journeys

    What digital buyer journeys means for buyers and exhibitors in this sector.

    02

    Sustainability in procurement

    What sustainability in procurement means for buyers and exhibitors in this sector.

    03

    Automation and labour efficiency

    What automation and labour efficiency means for buyers and exhibitors in this sector.

    04

    Regional supply-chain resilience

    What regional supply-chain resilience means for buyers and exhibitors in this sector.

    05

    Hybrid engagement models

    What hybrid engagement models means for buyers and exhibitors in this sector.

    European and global retail-technology circuit

    Book hotels, flights and exhibitor meetings 8–12 weeks before opening day; peer shows cluster in January–March and late autumn, so diaries and travel budgets are decided early in the year.

    Retail technology buyers benchmark Warsaw Retail Tech Expo against the leading European and global retail fairs, comparing product coverage, price positioning and regional service capability before committing budget.

    Pre-show

    Confirm exhibitor meetings, demo slots and category priorities for PTAK Warsaw Expo, and align with the January peer-show calendar.

    Show week

    Hall walk-throughs, live system demos, price and pilot negotiations with shortlisted retail-technology vendors.

    Peer events are established retail-technology and consumer-electronics fairs; dates and venues are published by each organiser.

    Plan your trip

    Travel & logistics

    Arrival airports

    Choose from the following airports, with convenient access to the event and venue.

    WAW

    Warsaw Chopin Airport

    to venue

    by car

    Hotel tiers

    A range of accommodation options near the venue and across key areas.

    Budget
    Warsaw Okęcie / Raszyn / village fringe of Nadarzyn

    Not yet confirmed

    Simple rooms with free parking; good for driving exhibitors who value a short commute over city amenities.

    source
    Mid-range
    Nadarzyn / Michałowice / Janki — 5–15 min from the halls

    Not yet confirmed

    The practical choice for show week: short morning transfers, on-site parking and quiet evenings close to PTAK Warsaw Expo.

    source
    Premium
    Warsaw city centre (Śródmieście / Wola), 25–40 min from the venue

    Not yet confirmed

    Choose central Warsaw for client dinners, restaurant and nightlife access; use the organiser shuttle or a Bolt transfer of 25–40 minutes on show mornings.

    source

    Local transport

    Get around the city with these convenient transport options.

    taxi

    Estimated costPLN 120–180
    Best forWarsaw Chopin Airport (WAW) to PTAK WARSAW EXPO

    35–40 min off-peak via the S2/S8; metered taxis at the official rank and Bolt/Uber both serve Nadarzyn. Confirm the fixed airport rank price before departure.

    train

    Estimated costPLN 12–18 rail + PLN 45–65 taxi
    Best forKoleje Mazowieckie: Warszawa Centralna / Śródmieście to Pruszków, then taxi to the venue

    KM commuter trains run every 15–30 minutes to Pruszków (about 20 minutes); the final 12 km to PTAK Warsaw Expo is best covered by taxi or Bolt.

    bus

    Estimated costPLN 4.40–6.00 single
    Best forZTM Warszawa regional buses from Ursus Niedźwiadek and Raszyn P+R to Nadarzyn

    ZTM tickets are time-based (20-minute, 75-minute and 24-hour options, with a 24-hour ticket around PLN 15); buses stop at Nadarzyn centre and PTAK Warsaw Expo entrances on show days.

    bus

    Estimated costFree with visitor badge
    Best forOrganiser shuttle: central Warsaw ↔ PTAK Warsaw Expo

    Ptak Warsaw Expo typically runs badge-holder shuttle coaches from central Warsaw pick-up points on show mornings and afternoons; timetables are published on the event website ahead of opening day.

    metro

    Estimated costPLN 4.40–6.00
    Best forWarsaw Metro M1/M2 to transfer points (Centrum, Politechnika, Ursus), then ZTM bus or taxi to Nadarzyn

    The metro does not reach Nadarzyn; use M1 or M2 to a western or southern interchange and change to a regional ZTM bus, a Bolt, or the venue shuttle.

    Plan your trip

    Visa & entry documents

    Check the latest visa requirements and entry guidelines before travelling.

    Visa required
    ATA Carnet: accepted
    TypeWho needs itFeeProcessing
    Schengen Type C short-stay visaNationals of India, China, Turkey, South Africa and other Schengen non-exempt countries attending the show for up to 90 days$98.0015 calendar days standard; allow 3–6 weeks in peak season
    ETIAS travel authorisationVisa-exempt passport holders from the UK, USA, Canada, Australia, Japan, South Korea, New Zealand and similar$8.00Online application, usually approved within minutes; valid three years
    National D visaExhibitor staff or contractors based in Poland for more than 90 days during build-up, show and dismantling$88.004–8 weeks

    EU/EEA and Swiss citizens travel and work freely under freedom of movement. UK, US, Canadian, Australian, Japanese and South Korean passport holders enter visa-free for short business trips.

    Poland is an ATA Carnet member, so temporary import of exhibition stands, demo hardware and product samples is straightforward — have the carnet stamped at Warsaw Chopin Airport customs on arrival and on departure.

    Official visa page

    Weather

    Late January in Nadarzyn and Warsaw is the coldest stretch of the Polish winter, with daytime highs typically between -1 °C and +3 °C and overnight lows of -6 °C to -2 °C. Snow flurries and freezing pavements are common, and wind chill makes waiting outdoors for transfers feel several degrees colder. Pack an insulated coat, thermal base layers, gloves, a hat and waterproof boots with grip, and allow extra transfer time on mornings after snowfall.

    Plan for the climate

    Check temperatures and pack accordingly

    Venue connectivity

    Poland has dense 4G/5G coverage, including Nadarzyn and the exhibition grounds. Prepaid tourist SIMs from Orange, Play, T-Mobile and Plus are sold at Warsaw Chopin Airport and city-centre stores from roughly PLN 5–30 with generous data bundles, and eSIM options such as Orange Flex, Airalo and Holafly activate instantly for phones without a physical SIM slot. EU-issued SIMs roam free across Poland, while non-EU visitors should check roaming terms that may already include the EU zone. PTAK Warsaw Expo provides free Wi-Fi in the halls and conference areas for badge-holders, and hotel business centres are reliable for video calls.

    Ride-hailing

    Taxis

    Public transit

    Car rentals

    Cultural notes

    Useful information to help you have a smooth and respectful visit.

    Tipping & payments

    Restaurant tipping of around 10% is normal in Poland; cards and contactless payments are accepted almost everywhere, though small sums of cash help for taxis and market stalls.

    Meeting etiquette

    A firm handshake and direct eye contact are standard on first greeting. Business dress at trade fairs is smart-casual, and Polish counterparts value punctuality and clearly prepared agendas.

    Language & transport

    Polish is the working language, but English is widely spoken in Warsaw's business and hospitality sector. Carry a translated hotel address for taxi drivers outside the city centre.

    Practical guides

    Visitor & Exhibitor Essentials

    Everything needed to arrive prepared, navigate the event, and make the visit productive.

    Flights

    Destination: WAW

    Fly into Warsaw Chopin (WAW) for the shortest transfer to PTAK Warsaw Expo; LOT Polish Airlines connects Warsaw directly with London, Frankfurt, Amsterdam, Paris, New York, Chicago, Delhi, Tokyo and Seoul, and low-cost carriers cover most European capitals. Modlin (WMI) is a cheaper Ryanair alternative but adds a coach or rail leg into Warsaw. January is low season in Poland, so booking 6–10 weeks ahead secures the best fares on the main morning arrivals; plan to land on Monday 25 January 2027 for the Tuesday opening.

    Visa

    Poland is a Schengen state, so entry rules follow Schengen policy. Visitors from the UK, USA, Canada, Australia, Japan, South Korea and most EU/EEA neighbours can enter visa-free for short business trips and will need an ETIAS travel authorisation once the system goes live. Visitors from India, China, Turkey, South Africa and other non-exempt countries must obtain a Schengen Type C short-stay visa before travel — at least 15 calendar days and often 3–6 weeks in peak season. An invitation letter from Ptak Warsaw Expo, proof of hotel booking, travel medical insurance of at least EUR 30,000 and return tickets complete the consular file.

    Estimated cost: Varies by visa type and nationality (check official site).

    Processing: Varies by nationality; apply several weeks before travel.

    File through the e-Konsulat system or the Polish consulate for your jurisdiction, with an organiser invitation letter, hotel confirmation and travel medical insurance of at least EUR 30,000. ETIAS registration is being introduced for visa-exempt travellers; complete it online before departure and carry the approval reference with your passport.

    Official

    Hotels

    Find a stay near the venue with options for every budget.

    Areas to stay

    Nadarzyn / Michałowice / Janki — 5–15 min from the halls · Warsaw Okęcie / Raszyn / village fringe of Nadarzyn · Warsaw city centre (Śródmieście / Wola), 25–40 min from the venue

    budget

    PLN 180-320/night

    Book

    mid range

    PLN 330-550/night

    Book

    premium

    PLN 650-1,200/night

    Book

    Transport

    Get to the venue and around the city with these options.

    Airport → venue: Primary gateways: Warsaw Chopin Airport (WAW). Allow road or rail time to PTAK WARSAW EXPO; on-site parking is usually available at major exhibition venues.

    Hotel → venue: Precinct hotels near PTAK WARSAW EXPO: Warsaw Okęcie / Raszyn / village fringe of Nadarzyn: Hotel Gromada Warszawa Airport (Okęcie), ibis budget Warszawa Reduta, Hotel Restauracja Pod Dębami (Nadarzyn area); Nadarzyn / Michałowice / Janki — 5–15 min from the halls: Hotel Afrodyta Business & Spa (Nadarzyn), Hotel Venecia Palace (Michałowice), Hotel & Conference Centre Raszyn; Warsaw city centre (Śródmieście / Wola), 25–40 min from the venue: Sofitel Warsaw Victoria, Raffles Europejski Warsaw, Hil

    Ride-hail: Bolt is the market leader in Poland and Uber and FreeNow also operate across the Warsaw metropolitan area, covering PTAK Warsaw Expo and the Nadarzyn/Janki hotel belt. Expect roughly PLN 120–180 and 35–40 minutes from Warsaw Chopin Airport to the venue, or PLN 60–90 and 25–35 minutes from central Warsaw. Book in-app in the arrivals hall, use the designated pick-up bays, and allow extra time on opening morning when traffic builds around the fairground entrances.

    Public transit: Nadarzyn is served by ZTM Warszawa regional buses that run from the Ursus Niedźwiadek and Raszyn P+R interchanges toward Nadarzyn and the exhibition grounds, with tickets costing about PLN 4.40–6.00 for a timed journey and around PLN 15 for a 24-hour pass. Koleje Mazowieckie trains from Warszawa Centralna or Śródmieście reach Pruszków in roughly 20 minutes, leaving a 12 km taxi hop to PTAK Warsaw Expo. During show days Ptak Warsaw Expo also runs badge-holder shuttle coaches from central Warsaw, the simplest option for visitors staying in the city centre.

    Parking: PTAK Warsaw Expo has extensive paid surface parking around the halls with capacity for several thousand cars, charged at the barrier on entry (typically PLN 20–40 per day), with additional overflow lots opened during large shows. Premium exhibition halls are reached on foot from the main lots, and disabled bays are located close to the entrance gates. Arrive before 09:00 on opening day to secure space near your target hall and avoid queues at the Nadarzyn access roads.

    Weather

    Plan and pack for the event climate.

    Month: January 2027

    Packing: January 2027

    Plan your trip

    Planning

    Best day to visit: Wednesday 27 January 2027 (Day 2)

    Day 2 carries the densest combination of full exhibitor staffing and the core conference and panel programme, after the opening-day ceremony traffic and protocol visits have cleared. Stand teams have settled into demonstration mode, senior vendor decision-makers are still on the floor, and meeting schedules run closer to time. Use Day 1 for an orientation sweep of the halls and Day 3 for shortlisted follow-up conversations and documentation collection.

    Sample visitor itinerary

    Route-optimised day
    09:00–10:30

    Arrive at PTAK Warsaw Expo, collect your badge at the main registration desk, pick up the hall plan and orient yourself around the retail-technology, payments and store-systems zones.

    10:30–13:30

    First hall sweep: POS and checkout hardware, RFID stock accuracy, electronic shelf labels and loss-prevention systems. Log three priority suppliers and book afternoon demo slots.

    13:30–15:00

    Working lunch in the exhibition catering zone or B2B lounge, then a focused second pass on e-commerce, fulfilment and retail media stands with your procurement colleagues.

    10:00–12:30

    Conference and seminar programme: attend the keynote and retail-technology panels, then move straight into pre-booked supplier meetings and live system demonstrations.

    12:30–16:00

    Commercial close-out: pricing and pilot discussions with shortlisted vendors, collect technical documentation, and set follow-up calls before leaving Nadarzyn on the Day 3 morning departures.

    Side trips

    3

    Warsaw Old Town and Royal Route

     

     

     

    Kampinos National Park

     

     

     

    Pruszków and the WKD heritage line

     

     

     

    Networking spots

    3

    PTAK Warsaw Expo B2B meeting lounge

     

    Dedicated seated meeting area inside the exhibition halls where exhibitors and buyers pre-book 20-minute commercial slots; bring printed one-pagers and a charged phone for follow-ups.

     

    Conference and seminar stage area

     

    The show's keynote and panel zone draws retail technology speakers and moderators; the coffee break immediately after each panel is the highest-yield moment for introductions.

     

    Expo catering halls and terrace

     

    On-site restaurants and cafés between the halls concentrate exhibitors and visiting buyers at lunch and afternoon breaks — a low-friction place to open conversations without a booked slot.

     

    Budget

    Costs & budget

    Cost reference

    Official cost items and estimated ranges for exhibitors.

    visitor_ticket

    visitor · standard

    Not yet confirmed

    official

    visa_fee

    visitor · Schengen Type C

    EUR 90 / per person

    official

    hotel

    visitor · budget

    PLN 180–320 / per room per night

    estimate

    hotel

    visitor · mid-range

    PLN 330–550 / per room per night

    estimate

    hotel

    visitor · premium

    PLN 650–1200 / per room per night

    estimate

    local_transport

    visitor · airport transfer

    PLN 120–180 / per trip

    estimate

    per_diem

    visitor · meals and incidentals

    PLN 150–250 / per person per day

    estimate

    visa_fee

    visitor · Schengen Type C short-stay visa

    USD 98 / per application

    official

    visa_fee

    visitor · ETIAS travel authorisation

    USD 8 / per application

    official

    visa_fee

    visitor · National D visa

    USD 88 / per application

    official

    Decision

    Visit, exhibit, or skip?

    Should you go?

    Use this quick check to decide whether Warsaw Retail Tech Expo 2027 fits your visit, exhibit or skip plan.

    QUESTION 1 OF 6

    What is your primary role?

    Decision matrix

    Compare participation options side by side to choose the best fit for your objectives.

    visit

    Your category focus aligns with the official product themes.

    Best for

    Buyers, researchers, and delegates evaluating the programme and networking value.

    Min. budget

    $400.00

    Timeline

    4–8 weeks before opening day for registration and travel.

    Risks

    Limited session times published — confirm agenda before booking.

    exhibit

    You have a clear lead-generation or launch goal for this market.

    Best for

    Suppliers and brands seeking qualified meetings with the event audience.

    Min. budget

    $2,500.00

    Timeline

    3–6 months for stand booking, freight, and marketing prep.

    Risks

    Booth pricing not published in captured sources — confirm with organiser.

    skip

    Programme, audience, or commercial goals do not match your plan.

    Best for

    Teams whose category or region fit is weak this edition.

    Min. budget

    Not yet confirmed

    Timeline

    N/A

    Risks

    No major risks listed.

    Gallery

    Photos

    Official imagery from Warsaw Retail Tech Expo 2027
    Official imagery from Warsaw Retail Tech Expo 2027

    FAQs & glossary

    Answers

    Frequently asked

    Glossary

    1
    POS (Point of Sale)
    The checkout system — hardware, software and payment terminals — where a retail transaction is completed and sales data is captured.
    2
    RFID
    Radio-frequency identification tags that let retailers track individual garments, cartons or assets in real time for stock accuracy, replenishment and loss prevention.
    3
    ESL (Electronic Shelf Label)
    Digital price tags mounted on shelf edges that update prices centrally, enabling dynamic pricing and removing manual re-labelling labour.
    4
    Omnichannel
    Retail strategy that joins physical stores, e-commerce, mobile apps and marketplaces into one inventory, pricing and customer-data view.
    5
    BOPIS / Click & Collect
    Buy Online, Pick Up In Store — ordering digitally and collecting at a branch, often supported by in-store lockers and curbside handover.
    6
    Retail Media Network
    Advertising inventory owned by a retailer — on-site search, app placements, in-store screens — sold to brands using shopper data.
    7
    Computer Vision (retail)
    Camera-plus-AI systems that count footfall, detect out-of-stocks, monitor queue length and automate checkout by recognising products.
    8
    Loss Prevention
    Technologies and processes — EAS gates, RFID, video analytics, exception reporting — that reduce shrinkage from theft, fraud and admin error.
    9
    Self-Checkout (SCO)
    Customer-operated payment terminals that scan and charge baskets, increasingly fitted with AI product recognition and age-verification.
    10
    Headless Commerce
    Architecture where the storefront front-end is decoupled from the commerce back-end, allowing the same catalogue to power web, app, kiosk and in-store screens.

    Trust footer

    Sources

    5

    References

    2

    Publishers

    0

    Date checked

    1

    Ptak Warsaw Expo

    2

    Warsaw Retail Tech Expo

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