Trade Fair of Technology and Equipment for Quick Service Restaurants, November 17-19, 2026, Nadarzyn, Poland.
Dates
17–19 Nov 2026
City / country
Nadarzyn, Poland
Venue
Ptak Warsaw Expo
Time
10:00 AM – 5:00 PM
Companies exhibiting at Trade Fair of Technology, Equipment and Furnishings for Quick Service Restaurants 2026 include ARVALAVA SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ, AUTO ADAPTACJE SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ, CB Poland Sp. z o.o., Cheese Familia s.r.o and Da Grasso.
Event overview
Gastro QuickService is a professional industry event held at Ptak Warsaw Expo, the largest trade fair and congress center in Central Europe.
It aims to bring together all sectors of the industry and create ideal conditions for professional business networking.
The fair will help you find potential business partners for your company.
TL;DR
Visitors will gain insights into the latest technologies and equipment tailored for quick service restaurants. Buyer Mix: Visitors include street food and food truck owners, catering firms, small restaurants, and kitchen equipment wholesalers. Venue Access: Ptak Warsaw Expo is about 10 km from Warsaw Chopin Airport (WAW) and is served by ZTM bus lines 703 and 711.
Exhibiting at Gastro QuickService provides unparalleled access to a targeted audience of industry professionals. Exhibitors: Around 178 exhibiting companies present food storage, eco packaging, payment, hygiene, and branding solutions. Buyer Mix: Visitors include street food and food truck owners, catering firms, small restaurants, and kitchen equipment wholesalers. The event serves as a vital platform for the quick service restaurant industry, showcasing the latest.
Attendees, exhibitors & solutions
Visitor profile
Typical attendee groups you can expect to meet.
Exhibitor profile
Main supplier and exhibitor segments present at the show.
Product categories
Key solution areas showcased across the event.
Location & Facilities
Halls & areas
1Al. Katowicka 62, 05-830 Nadarzyn, Poland
Entrances & gates
Main Entrance
Floor plans & maps
Free parking available.
15,000 spaces ·
Food options
Food outlets available on-site
On-site diningParking: Free parking available.
Attend
Event days & opening times
Build-up & tear-down
How the last edition performed
Current edition
2025 · 3,781 visitors
Visitors
3,781
Floor area (sqm)
15,000
Edition #
2
Next edition outlook
2026-11-17 – 2026-11-19The upcoming edition promises to be even larger and more engaging, with a focus on the latest innovations in the quick service restaurant sector.
Increased number of exhibitors Expanded exhibition space
Impact
The 2025 edition brought together 3,781+ visitors at Ptak Warsaw Expo. Gastro QuickService is a professional industry event held at Ptak Warsaw Expo, the largest trade fair and congress center in Central Europe. It aims to bring together all sectors of the industry and create ideal conditions for professional business networking. The fair will help you find potential business partners for your company. The event serves as a vital platform for the.
Audience quality
Visitors typically include Owners of food truck businesses and mobile catering services, Owners of catering companies and small food establishments, Representatives from kitchen equipment wholesalers, Manufacturers of small gastronomy equipment. Event dates: November 17-19, 2026. Location: Ptak Warsaw Expo, Nadarzyn, Poland. Focus on technology and equipment for quick service restaurants. Networking opportunities with industry professionals. Documented attendance reached 3,781+ visitors in the reference edition.
Exhibitor outcomes
Exhibiting at Gastro QuickService provides unparalleled access to a targeted audience of industry professionals. The event serves as a vital platform for the quick service restaurant industry, showcasing the latest innovations and trends. It connects suppliers with buyers, fostering business relationships that drive growth and development in the sector. Exhibitor categories include Manufacturers and distributors of small gastronomy equipment for street food, Producers and distributors of kitchen accessories.
Intelligence
Key market insights, trends, news and related events to help you understand the bigger picture.
Why it matters
Attending Trade Fair of Technology, Equipment and Furnishings for Quick Service Restaurants 2026 on 2026-11-17 to 2026-11-19 in Nadarzyn lets buyers and specifiers benchmark suppliers, see live demonstrations, and compress months of vendor meetings into one focused trade visit — worthwhile when your category roadmap aligns with the official exhibitor profile.
Key trends shaping this market and its wider industry.
Digital buyer journeys
Professionals expect pre-show agendas, product finders, and meeting tools; suppliers align demos and literature to short on-stand decision cycles.
Sustainability in procurement
Energy use, recyclable materials, and carbon reporting increasingly appear in RFPs and exhibitor scorecards across industrial trade fairs.
Automation and labour efficiency
Visitors benchmark machinery, software, and services that reduce downtime, staffing pressure, and total cost of ownership.
Regional supply-chain resilience
Buyers diversify suppliers across Europe, MENA, and Asia while favouring vendors with local service, spare parts, and training.
Hybrid engagement models
Live demonstrations remain decisive, but follow-up webinars, digital catalogues, and year-round supplier portals extend the commercial window after the show.
Buyers covering quick-service restaurants, coffee and hospitality equipment plan Trade Fair of Technology, Equipment and Furnishings for Quick Service Restaurants 2026 alongside regional peer shows to compare products, pricing and service coverage across markets. Germany, Italy and France host the largest European editions, while Gulfood covers Middle East and South Asian sourcing in a single week.
Pre-show
Confirm exhibitor meetings and product demonstrations for Trade Fair of Technology, Equipment and Furnishings for Quick Service Restaurants 2026, and compare quotes from autumn peer shows.
Show week
Hall walk-throughs, live equipment demonstrations and supplier negotiations across the equipment, furnishing and packaging zones.
Peer events are established sector fairs; confirm current dates on each organiser website before booking.
Plan your trip
Choose from the following airports, with convenient access to the event and venue.
Warsaw Chopin Airport
to venue
by car
A range of accommodation options near the venue and across key areas.
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Get around the city with these convenient transport options.
train
Trains leave the airport roughly every 15–20 minutes; the full airport-to-venue journey takes about 75–90 minutes. Change at Warszawa Zachodnia to the suburban bus stop, and walk 5 minutes from Paszków to the halls.
bus
Suburban buses run about every 30 minutes between 05:00 and 23:00, with the ZTM journey planner giving live departures. P+R Krakowska is reachable by tram and city bus from central Warsaw, and the car park there is free for park-and-ride users.
taxi
35–50 minutes off-peak via the S2/S8; licensed taxis and app-based rides pick up outside Arrivals. Budget 60–75 minutes on weekday afternoons between 15:00 and 18:00.
taxi
Popular for evening supplier dinners, since the venue sits about 22 km from the city centre. Request the main entrance bay at the venue rather than a car park, as the exhibition car parks close to visitor drop-off after hall hours.
bus
Local ZTM services connect Nadarzyn village with the venue area through the day, a practical option for guests staying at hotels 1.5–4 km away; walking paths between the closest hotels and the main gate take 15–20 minutes.
Plan your trip
Check the latest visa requirements and entry guidelines before travelling.
| Type | Who needs it | Fee | Processing | |
|---|---|---|---|---|
| Schengen short-stay visa (type C) | Business visitors from countries without a Schengen visa-waiver agreement, including India and China, staying up to 90 days in any 180-day period | Not yet confirmed | Usually up to 15 calendar days; apply 6–8 weeks before travel during the autumn trade-fair season | |
| National long-stay visa (type D) | Non-EU visitors staying in Poland longer than 90 days, for example extended assignments or temporary work on a stand build | Not yet confirmed | Several weeks; issued by a Polish consulate and usually followed by a residence permit application |
EU/EEA citizens and nationals of Schengen visa-waiver countries can enter Poland visa-free for short business visits. Nationals of visa-required countries such as India and China must apply for a Schengen short-stay visa in advance at a Polish consulate or visa centre, submitting biometrics in person.
Poland accepts ATA Carnets for temporary import of exhibition goods, equipment and professional materials, which simplifies customs clearance for stands shipping from outside the EU.
Official visa pageWeather
Mid-November in Nadarzyn is late autumn turning to winter: expect daytime highs of 4–8 °C (39–46 °F), night-time lows between -1 and 3 °C (30–37 °F) and around 40 mm of precipitation over roughly 14 wet days. Overcast skies dominate, sunset falls near 15:40, and the season's first snow flurries are possible. Pack a warm mid-layer, an insulated waterproof coat, a compact umbrella and closed shoes for the walk between halls, car parks and hotel shuttles, and allow a little extra transfer time when morning fog settles on the S8/S2 approach roads.
Plan for the climate
Check temperatures and pack accordingly
Venue connectivity
Poland's mobile networks — Orange, Play, Plus and T-Mobile — deliver fast 4G and 5G coverage in Warsaw, Nadarzyn and along the S8 corridor. A prepaid SIM with a 30-day data pack costs from around PLN 25 at operator shops in Warsaw or at Chopin Airport, and travellers with eSIM-capable phones can activate an Orange Flex, Airalo or Holafly Poland plan before departure. EU SIM holders roam at domestic rates under EU rules, and free Wi-Fi is standard in local hotels and available across the Ptak Warsaw Expo halls, so a modest data allowance covers the show.
Ride-hailing
Taxis
Public transit
Car rentals
Useful information to help you have a smooth and respectful visit.
Greetings and language
A handshake and the greeting 'Dzień dobry' open most business meetings, and business cards are exchanged at the start of a conversation. English is widely spoken in Polish foodservice, franchise and distribution businesses, while a few Polish phrases are warmly received at stand meetings.
Tipping
Restaurant bills in Poland usually exclude service — tip 5–10% or round up on card or cash payments. Taxi and Bolt journeys are settled in-app by card, and a small rounding-up is customary for cash fares.
Dress and punctuality
Smart-casual business dress suits the show floor and supplier dinners, with Warsaw restaurants leaning smart-casual in the evening. Appointments start on time, and a warm coat plus comfortable closed shoes are practical for November temperatures and long days on foot.
Practical guides
Everything needed to arrive prepared, navigate the event, and make the visit productive.
Destination: WAW
Book into Warsaw Chopin (WAW) for the shortest transfer to Ptak Warsaw Expo: LOT, Ryanair, Wizz Air, Lufthansa, KLM and Turkish Airlines connections serve it, with direct links to London, Frankfurt, Amsterdam, Paris, Milan, Istanbul and Dubai. Warsaw Modlin (WMI) is the lower-cost Ryanair option but adds roughly an hour of ground travel each way. For the 17–19 November 2026 dates, book 6–10 weeks ahead — mid-November is a busy business-travel week in Warsaw and fares climb sharply in the final fortnight. Arriving on the evening of 16 November leaves a comfortable margin for the opening morning.
Poland is in the Schengen Area. Many business visitors from EU/EEA and visa-waiver countries (including the US and UK) can attend without a visa, while travellers from countries such as India and China need a Schengen (type C) short-stay visa arranged through a Polish consulate before departure.
Estimated cost: Approx. EUR 90 standard Schengen short-stay visa fee (government fee; visa-centre service charges may apply).
Processing: Schengen short-stay visas are typically processed within up to 15 calendar days; apply at least 4-6 weeks before travel.
Carry a business invitation letter from the organiser or an exhibiting company, a confirmed hotel booking, travel insurance, and proof of funds. Apply at the Polish consulate or visa centre responsible for your place of residence.
OfficialFind a stay near the venue with options for every budget.
Check-in (recommended)
2026-11-17
Check-out (recommended)
2026-11-19
Areas to stay
Kajetany / Nadarzyn · Kajetany, adjacent to Ptak Warsaw Expo · Michałowice, 8 km from the venue · Nadarzyn · Nadarzyn village centre
mid range
PLN 330-450/night
mid range
PLN 300-400/night
mid range
PLN 260-360/night
mid range
PLN 200-290/night
mid range
PLN 250-350/night
mid range
PLN 380-520/night
Get to the venue and around the city with these options.
Airport → venue: Primary gateways: Warsaw Chopin Airport (WAW). Allow road or rail time to Ptak Warsaw Expo; on-site parking is usually available at major exhibition venues.
Hotel → venue: Precinct hotels near Ptak Warsaw Expo: Kajetany, adjacent to Ptak Warsaw Expo: Hotel Park Kajetany; Kajetany / Nadarzyn: MEDINCUS Active; Nadarzyn: Hotel Villa Renoma.
Ride-hail: Bolt and Uber both operate across Warsaw and serve Nadarzyn and Ptak Warsaw Expo directly; Bolt has the larger driver network in Poland and both accept card payment inside the app, so no cash is needed. Typical fares run about PLN 90–140 from central Warsaw and PLN 130–180 from Warsaw Chopin Airport, with 35–50 minutes off-peak. At the airport, signposted ride-hail bays sit outside the Arrivals hall; at the venue, request the main entrance taxi bay rather than the exhibition car parks. Allow extra time for weekday departures between 15:00 and 18:00, when the S8/S2 approach roads slow down.
Public transit: ZTM suburban buses 703 and 711 connect P+R Krakowska on Warsaw's south-western edge with the Paszków stop, a 5-minute walk from Ptak Warsaw Expo, running roughly every 30 minutes between 05:00 and 23:00. A single ZTM ticket costs PLN 4.40 and a 24-hour ticket PLN 15, valid across buses, trams and the metro. From Warsaw Chopin Airport, ride the SKM S2 or a Koleje Mazowieckie train to Warszawa Zachodnia and change to bus 703 or 711 for a total airport-to-hall journey of about 75–90 minutes. Travellers arriving from Grodzisk Mazowiecki or Pruszków can use regional rail and a short taxi for the final leg. Source: warsawexpo.eu/en/location.
Parking: Ptak Warsaw Expo operates extensive on-site car parks with capacity for several thousand vehicles, plus separate coach bays and HGV logistics gates. A daily parking charge applies during trade fairs — budget around PLN 20–30 for a passenger car — and the bays closest to the entrance fill by mid-morning, so aim to arrive before 09:30. Access is from the S8/S2 interchange at Nadarzyn, with clear signage to visitor parking; exhibitors moving freight should use the designated logistics gates rather than visitor car parks.
Plan and pack for the event climate.
Month: November 2026 (17–19 November, mid-November)
Temperature: Daytime highs 4–8 °C (39–46 °F); night-time lows between -1 and 3 °C (30–37 °F), with early mornings often at or just below freezing.
Seasonality: Late autumn in the Warsaw area brings about 40 mm of precipitation across roughly 14 wet days, mixing drizzle, heavier rain and the season's first snow flurries. Daylight is short, with sunset near 15:40, and overcast skies dominate the show week. Morning fog can slow the S8/S2 approach roads, so build an extra 15 minutes into taxi transfers.
Packing: Pack insulating layers, a warm waterproof jacket, a compact umbrella, and closed comfortable shoes for outdoor queues and hall walking. Poland uses 230V Type E plugs (compatible with Type C/F), so bring a suitable EU adapter for laptops and phones.
Plan your trip
Best day to visit: Wednesday 18 November 2026 — day two of the fair
Day two gives the fullest experience: every stand is fully built and staffed after the opening-day rush, supplier teams have diary space for longer technical discussions, and demonstration programmes run at full density across the equipment, furnishings and packaging zones. Opening day (17 November) suits visitors who want first-look launches and press sessions, while the closing day (19 November) sees stands start packing down in the late afternoon. Visiting on Wednesday also avoids the heaviest Monday arrival traffic on the S8/S2 approach roads.
Check passport validity and confirm whether you need a Schengen visa for Poland — EU/EEA and visa-waiver nationals can enter visa-free; travellers from India, China and other visa-required countries should start a Schengen type C application at a Polish consulate or visa centre.
Book flights to Warsaw Chopin Airport (WAW) — WAW is roughly 10 km from Ptak Warsaw Expo, about 10 to 25 minutes by car. Aim to arrive on November 16, the evening before the show opens.
Reserve a hotel near Ptak Warsaw Expo — Venue-adjacent options in Nadarzyn and Kajetany are only 1.3 to 3.8 km away; book early because show-week demand is high.
Complete online registration and claim your visitor badge — Register via the Gastro QuickService site (gastroquickservice.com) to receive your entry ticket and confirmation.
Download the fair plan and exhibitor list — Review the hall map on the fair plan page to plan an efficient route through kitchen equipment, packaging, and vehicle zones.
Pre-schedule meetings with target exhibitors — Contact suppliers in advance for demos and quote discussions; keep a shortlist of priority stands for the first morning.
Shortlist congress sessions and product launches — The concurrent industry congress and product launches run alongside the halls; block time for the sessions most relevant to your operation.
Plan local transport and Day-1 arrival — ZTM bus lines 703 and 711 run from the P+R Krakowska stop to the Paszkow stop near the venue, roughly every 30 minutes between about 05:00 and 23:00.
Prepare business cards, catalogues, and meeting documents — Pack a compact folder with your buying criteria, budget notes, and any tender documents to share with suppliers.
Pack for cold, damp November weather — Daytime highs are about 7-8 C and nights near 2-3 C, with around 15 rainy days in November; bring warm layers and a waterproof coat.
Arrange data connectivity for Poland — Set up an eSIM, a prepaid local SIM, or pocket WiFi, and carry a Type E (C/F) adapter for 230V EU sockets.
Confirm travel, then collect your badge on arrival — Re-check flight and hotel confirmations, arrive at Ptak Warsaw Expo early on November 17 for security screening and orientation.
Warsaw Old Town and the Royal Route
Wilanów Palace and Łazienki Park
B2B meeting zone, Ptak Warsaw Expo
Live kitchen and coffee demonstration stage
Warsaw city-centre evenings, Powiśle and Śródmieście
Budget
Adjust the inputs below to create a directional event budget.
This is a directional estimate. Please verify live rates before booking.
Official cost items and estimated ranges for exhibitors.
visitor_ticket
visitor · general admission
Not yet confirmed
hotel
visitor · budget
PLN 200–290 / per night
hotel
visitor · mid-range
PLN 300–450 / per night
hotel
visitor · premium
PLN 550–750 / per night
per_diem
visitor · standard
PLN 180–300 / per day, meals and local transport
local_transport
visitor · public transport
PLN 4.4–15 / per single journey / 24-hour ticket
visa_fee
visitor · Schengen short-stay (type C)
EUR 90 / per person
exhibitor_stand
exhibitor · shell scheme
PLN 450–800 / per sqm
| Item | For | Tier | Estimated range | Status | As of |
|---|---|---|---|---|---|
| visitor_ticket | visitor | general admission | Not yet confirmed | official | |
| hotel | visitor | budget | PLN 200–290 / per night | estimate | |
| hotel | visitor | mid-range | PLN 300–450 / per night | estimate | |
| hotel | visitor | premium | PLN 550–750 / per night | estimate | |
| per_diem | visitor | standard | PLN 180–300 / per day, meals and local transport | estimate | |
| local_transport | visitor | public transport | PLN 4.4–15 / per single journey / 24-hour ticket | official | |
| visa_fee | visitor | Schengen short-stay (type C) | EUR 90 / per person | official | |
| exhibitor_stand | exhibitor | shell scheme | PLN 450–800 / per sqm | estimate |
Decision
Use this quick check to decide whether Trade Fair of Technology, Equipment and Furnishings for Quick Service Restaurants 2026 fits your visit, exhibit or skip plan.
QUESTION 1 OF 6
What is your primary role?
Compare participation options side by side to choose the best fit for your objectives.
visit
Your category focus aligns with the official product themes.
Best for
Buyers, researchers, and delegates evaluating the programme and networking value.
Min. budget
$400.00
Timeline
4–8 weeks before opening day for registration and travel.
Risks
Limited session times published — confirm agenda before booking.
exhibit
You have a clear lead-generation or launch goal for this market.
Best for
Suppliers and brands seeking qualified meetings with the event audience.
Min. budget
$2,500.00
Timeline
3–6 months for stand booking, freight, and marketing prep.
Risks
Booth pricing not published in captured sources — confirm with organiser.
skip
Programme, audience, or commercial goals do not match your plan.
Best for
Teams whose category or region fit is weak this edition.
Min. budget
Not yet confirmed
Timeline
N/A
Risks
No major risks listed.
FAQs & glossary
Frequently asked
Glossary
Trust footer
5
References
1
Publishers
0
Date checked
Gastro QuickService
Display a free company card at your booth, or share your professional card on the show floor.
