Join us at the Retail Show Fair 2026 from November 18 to 20 at Warszawskie Centrum EXPO XXI, Warsaw, Poland, to explore the latest in retail innovations.
Dates
18–20 Nov 2026
City / country
Warszawa, Poland
Venue
Warszawskie Centrum EXPO XXI
Time
10:00 AM – 6:00 PM
Are you the organiser of this event?
Event overview
The Retail Show Fair 2026 is a premier event showcasing innovations in retail technology, store design, and e-commerce solutions.
It will take place from November 18 to 20, 2026, at the Warszawskie Centrum EXPO XXI in Warsaw, Poland.
TL;DR
Visitors will gain insights into cutting-edge retail solutions, network with industry leaders, and explore new products that can enhance their business operations. Dates and Venue: The Retail Show Fair 2026 runs from November 18 to 20, 2026, at Warszawskie Centrum EXPO XXI, Warsaw, Poland. Buyer Authority: Attendees include retail decision-makers, technology providers, and e-commerce specialists.
Exhibitors will have the opportunity to showcase their innovations, connect with potential buyers, and increase their brand visibility in the retail sector. Buyer Authority: Attendees include retail decision-makers, technology providers, and e-commerce specialists. The Retail Show Fair is crucial for industry professionals to discover the latest trends and technologies that drive retail innovation and customer engagement.
Attendees, exhibitors & solutions
Visitor profile
Typical attendee groups you can expect to meet.
Exhibitor profile
Main supplier and exhibitor segments present at the show.
Product categories
Key solution areas showcased across the event.
Location & Facilities
Toeplitza 2/84, 01-560 Warsaw, Poland
EXPO XXI has paid underground and above-ground parking with a limited number of spaces, approached from Pradzynskiego Street. Arrive early on show days or use metro, tram and bus services.
Parking: Parking is available; confirm rates and access on the venue or organiser site before travel.
Attend
Event days & opening times
Ticket info
Ticket notes
Visit the official registration page for details on badge collection and entry requirements.
How the last edition performed
Impact
The Retail Show Fair 2026 is a premier event showcasing innovations in retail technology, store design, and e-commerce solutions. It will take place from November 18 to 20, 2026, at the Warszawskie Centrum EXPO XXI in Warsaw, Poland. The Retail Show Fair is crucial for industry professionals to discover the latest trends and technologies that drive retail innovation and customer engagement.
Audience quality
Visitors typically include Retail executives and decision-makers, E-commerce managers and specialists, Store designers and architects, Technology providers for retail. Dates and Venue: The Retail Show Fair 2026 runs from November 18 to 20, 2026, at Warszawskie Centrum EXPO XXI, Warsaw, Poland. Scale and Focus: This event focuses on retail technology, store design, and e-commerce, attracting key industry players. Organiser: Hosted by ECP Polska, more information can be found at ecppolska.pl.
Exhibitor outcomes
Exhibitors will have the opportunity to showcase their innovations, connect with potential buyers, and increase their brand visibility in the retail sector. Buyer Authority: Attendees include retail decision-makers, technology providers, and e-commerce specialists. The Retail Show Fair is crucial for industry professionals to discover the latest trends and technologies that drive retail innovation and customer engagement. Exhibitor categories include Retail technology companies, Store design and furnishing.
Intelligence
Key market insights, trends, news and related events to help you understand the bigger picture.
Why it matters
Attending RETAIL SHOW FAIR 2026 on 2026-11-18 to 2026-11-20 in Warszawa lets buyers and specifiers benchmark suppliers, see live demonstrations, and compress months of vendor meetings into one focused trade visit — worthwhile when your category roadmap aligns with the official exhibitor profile.
Key trends shaping this market and its wider industry.
Digital buyer journeys
Retail buyers now complete product research, price comparison and shortlisting online before the show and use the visit to verify suppliers face to face.
Sustainability in procurement
Retail buyers increasingly score suppliers on energy use, recyclable materials and carbon reporting alongside price and lead time.
Automation and labour efficiency
Store and back-office operators are looking for technology that reduces staffing pressure and total cost of ownership.
Regional supply-chain resilience
Polish and wider CEE retailers are diversifying supplier bases across Europe, MENA and Asia while preferring vendors with local service and spare parts.
Hybrid engagement models
Live demonstrations still decide orders, but digital catalogues, follow-up webinars and supplier portals extend the commercial window beyond the three show days.
Buyers sourcing shopfitting, refrigeration and retail technology often plan RETAIL SHOW FAIR 2026 alongside larger German, UK and US retail fairs to compare suppliers, price levels and service coverage across markets.
Pre-show
Confirm exhibitor meetings and product demos for RETAIL SHOW FAIR 2026 and lock Warsaw hotel rooms before the November peak.
Show week
Hall walk-throughs at EXPO XXI, live equipment demos and supplier negotiations for Polish and CEE store rollouts.
Peer events are established European and international retail fairs; confirm dates on each organiser website before booking.
Plan your trip
Choose from the following airports, with convenient access to the event and venue.
Poland's principal international gateway, 8–10 km south-west of the centre. Taxis cost roughly PLN 45–70 to the Wola district; SKM suburban rail runs to Warszawa Zachodnia, the closest station to the halls.
~9 km
to venue
20–30 min by taxi to EXPO XXI; 35–45 min by suburban rail (SKM S2/S3 to Warszawa Zachodnia) plus a 15-minute walk
by car
Ryanair-focused secondary airport north-west of Warsaw. The ModlinBus shuttle drops at Warszawa Zachodnia, from where EXPO XXI is a 15-minute walk; allow extra time in winter weather.
~40 km
to venue
50–70 min by car or airport shuttle to EXPO XXI; ModlinBus to Warszawa Zachodnia takes 50–60 min
by car
Łódź Władysław Reymont Airport
Useful alternative gateway when Warsaw flights are full. Łódź also has frequent Intercity rail to Warszawa Centralna (about 1 h 20 min), then metro line M2 or a taxi to the venue.
~140 km
to venue
1 h 40 min – 1 h 50 min by car on the A2 motorway
by car
A range of accommodation options near the venue and across key areas.
Not yet confirmed
Compact three-star rooms and aparthotels; November trade-event weeks sell out early, so book the 18–20 November 2026 window as soon as registration is confirmed.
Not yet confirmed
The most convenient band for exhibitors and buyers: several properties sit within a 5–10 minute drive of the halls and metres from metro M2.
Get around the city with these convenient transport options.
Metro
About 15-20 minutes from the city centre; the second underground line connects the venue area to central Warsaw.
Tram
Approximately a 7 minute walk from the Kasprzaka Street stop to the EXPO XXI entrance.
Bus
The Pradzynskiego stop is directly beside the venue; journey time from central Warsaw is around 15-20 minutes.
Train and regional rail
Warszawa Zachodnia is the nearest railway station, about a 15 minute walk from the halls.
Taxi and ride-hail
Typically 10-20 minutes from central Warsaw depending on traffic; allow more time on show mornings.
Parking
Capacity is limited, so arrive early on show days or use metro, tram and bus instead.
taxi
20–30 min by taxi to EXPO XXI; 35–45 min by suburban rail (SKM S2/S3 to Warszawa Zachodnia) plus a 15-minute walk; Poland's principal international gateway, 8–10 km south-west of the centre. Taxis cost roughly PLN 45–70 to the Wola district; SKM suburban rail runs to Warszawa Zac
taxi
50–70 min by car or airport shuttle to EXPO XXI; ModlinBus to Warszawa Zachodnia takes 50–60 min; Ryanair-focused secondary airport north-west of Warsaw. The ModlinBus shuttle drops at Warszawa Zachodnia, from where EXPO XXI is a 15-minute walk; allow extra time in winter weather
Plan your trip
Check the latest visa requirements and entry guidelines before travelling.
| Type | Who needs it | Fee | Processing | |
|---|---|---|---|---|
| Schengen C-type short-stay visa (business) | Non-EU and non-EEA nationals travelling to Poland for the fair, including visitors from India | Not yet confirmed | Normally 15-20 calendar days; apply at least 4-6 weeks before travel | |
| National D-type visa | Visitors staying in Poland for more than 90 days, for example long assignments or extended work | Not yet confirmed | Longer than a Schengen C-type visa; submit documents well in advance |
Weather
Warsaw in late November is cool and changeable: average highs of about 6-8 C, lows near 0-2 C and around 40 mm of rain across 10-14 days. Bring warm layers and rain protection for travel between EXPO XXI and public transport.
Plan for the climate
Check temperatures and pack accordingly
Venue connectivity
Poland follows EU roaming rules, so visitors with EU mobile plans roam at domestic rates, while other travellers can buy a prepaid local SIM or eSIM or rent pocket WiFi on arrival in Warsaw. Confirm venue Wi-Fi access and passwords with ECP Polska or at the EXPO XXI information desk.
Ride-hailing
Taxis
Public transit
Car rentals
Useful information to help you have a smooth and respectful visit.
Registration
Confirm registration and venue access with the organiser, ECP Polska (ecppolska.pl), before travelling to Warszawa.
Arrival
Arrive early on the first show day for orientation and security screening at EXPO XXI, ul. Ignacego Pradzynskiego 12/14 in the Wola district.
Currency and payments
Poland uses the Polish zloty (PLN), not the euro, so budget in PLN and expect card payments to be widely accepted at hotels, the venue and taxis.
Practical guides
Everything needed to arrive prepared, navigate the event, and make the visit productive.
Destination: WAW
Compare flights to the nearest international gateway serving Warszawa; confirm ground transport on the organiser site.
Poland is a Schengen country. Most non-EU business visitors, including travellers from India, need a Schengen C-type short-stay visa before travelling and there is no visa-free or visa-on-arrival option for them. Applications are submitted through VFS Global with an invitation letter from the organiser, company documents, accommodation and travel bookings, and travel insurance.
Estimated cost: EUR 90 for an adult Schengen C-type visa; the national D-type visa costs EUR 200. Service fees at the application centre are additional.
Processing: Normally 15-20 calendar days for a Schengen C-type visa. Apply at least 4-6 weeks before the 18 November 2026 show opening, and earlier during peak season.
Business applicants typically submit an invitation letter from ECP Polska, company registration documents, hotel and flight bookings, travel insurance and a completed VFS Global checklist. Applications are lodged at the Polish consulate through VFS Global, and passports remain with the consulate while the visa is processed.
OfficialFind a stay near the venue with options for every budget.
Check-in (recommended)
2026-11-18
Check-out (recommended)
2026-11-20
Areas to stay
Wola / Rondo Daszyńskiego and Warszawa Zachodnia · Wola and Ochota, 2–3 km from EXPO XXI
budget
PLN 200-330/night
mid range
PLN 350-560/night
Get to the venue and around the city with these options.
Airport → venue: Primary gateways: Warsaw Chopin Airport (WAW): 20–30 min by taxi to EXPO XXI; 35–45 min by suburban rail (SKM S2/S3 to Warszawa Zachodnia) plus a 15-minute walk; Warsaw Modlin Airport (WMI): 50–70 min by car or airport shuttle to EXPO XXI; ModlinBus to Warszawa Zachodnia takes 50–60 min; Łódź Władysław Reymont Airport (LCJ): 1 h 40 min – 1 h 50 min by car on the A2 motorway. Allow road or rail time to Warszawskie Centrum EXPO XXI; on-site parking is usually available at major exhibition venues.
Hotel → venue: Precinct hotels near Warszawskie Centrum EXPO XXI: Wola and Ochota, 2–3 km from EXPO XXI: {'name': 'Ibis Budget Warszawa Centrum', 'source_url': 'https://www.google.com/travel/search?q=Ibis%20Budget%20Warszawa%20Centrum'}, {'name': 'Hotel Campanile Warszawa', 'source_url': 'https://www.google.com/travel/search?q=Hotel%20Campanile%20Warszawa'}; Wola / Rondo Daszyńskiego and Warszawa Zachodnia: {'name': 'Golden Tulip Warszawa Centrum', 'source_url': 'https://www.google.com/travel/search?q=Golden%2
Ride-hail: Ride-hailing apps are commonly used in Warszawa; confirm local availability before travel.
Public transit: EXPO XXI is served by Warsaw Metro line 2 plus an extensive tram and bus network. Nearest rail station is Warszawa Zachodnia (about 15 minutes on foot); the Pradzynskiego bus stop is beside the venue and the PKP Wola tram and rail stop is a few minutes' walk. Useful bus lines include 105, 136, 167, 178, 184, 186 and 523, and tram lines 10 and 11 stop near Kasprzaka Street, roughly 7 minutes on foot from the halls.
Parking: On-site parking is available at Warszawskie Centrum EXPO XXI; confirm daily rates and hall access on the organiser or venue site.
Plan and pack for the event climate.
Month: November 2026
Temperature: Late November in Warsaw: daytime highs of about 6-8 C and nighttime lows near 0-2 C, with frost possible on early mornings.
Seasonality: Cool, cloudy late-autumn weather with roughly 40 mm of rain spread over 10-14 days, mostly short showers, and daylight ending in the mid-afternoon.
Packing: Pack warm layers, a waterproof coat or umbrella and closed walking shoes for the walk between halls and public transport; exhibition halls are heated but outdoor transfers are cold and often damp.
Plan your trip
Best day to visit: Wednesday 18 November 2026 (opening day)
RETAIL SHOW FAIR 2026 runs Wednesday 18 to Friday 20 November at Warszawskie Centrum EXPO XXI. Opening day carries the full exhibitor line-up, new product launches and the largest share of buying delegations; Thursday 19 November stays busy but leaves shorter queues at the most in-demand stands. Use Wednesday for a complete hall sweep and Thursday morning for the deeper supplier meetings, then keep Friday for closing follow-ups and pricing discussions.
Check passport validity and confirm whether you need a Schengen visa — Poland is in the Schengen area; most non-EU visitors need a C-type visa before travel to Warsaw.
Submit the Schengen C-type visa application through VFS Global — Adult fee is EUR 90 and processing normally takes 15-20 calendar days, so apply early for the 18-20 November 2026 show.
Book flights to Warsaw Chopin Airport (WAW) — WAW is the closest international gateway to EXPO XXI, roughly 20-30 minutes by taxi to the Wola district.
Reserve a hotel for 18-20 November 2026 — Prioritise Wola near ul. Ignacego Pradzynskiego 12/14, or the City Centre near Warsaw Central Railway Station for better transport links.
Complete online visitor registration with ECP Polska — Register through ecppolska.pl and save the confirmation for badge collection at EXPO XXI.
Download the hall plan, exhibitor list and conference programme — Mark stands and sessions covering retail technology, store design and e-commerce.
Request pre-scheduled B2B meetings with target suppliers — Confirm times before travelling so on-site days are spent on shortlisted vendors only.
Plan local transport to EXPO XXI and buy tickets — Metro line 2, trams 10 and 11 or buses 105, 136, 167, 178, 184, 186 and 523 serve the Wola district; Warszawa Zachodnia is about 15 minutes on foot.
Pack for Warsaw in late November and prepare meeting materials — Expect highs of 6-8 C, near-freezing nights and around 40 mm of rain: warm layers, rain protection, business cards and a charged phone.
Travel to Warsaw and collect your badge on arrival — Allow time for security screening at EXPO XXI and confirm the first-day opening hours and session times on the organiser page.
Budget
Shell scheme
EUR 195–210 / m²
Raw space
EUR 145–160 / m²
Standard booth
9 m²
The RetailShow 2025 exhibitor application form states that quoted prices exclude VAT, that a 30% gross down payment is due within 7 days of applying, that the balance is payable before the fair, and that the application deadline was 30 September. Confirm 2026 stand rates, hall layout and included services directly with ECP Polska.
sourceAdjust the inputs below to create a directional event budget.
This is a directional estimate. Please verify live rates before booking.
Official cost items and estimated ranges for exhibitors.
booth_space
exhibitor · raw space
EUR 145–160 / per sqm
booth_space
exhibitor · shell scheme
EUR 195–210 / per sqm
| Item | For | Tier | Estimated range | Status | As of |
|---|---|---|---|---|---|
| booth_space | exhibitor | raw space | EUR 145–160 / per sqm | official | |
| booth_space | exhibitor | shell scheme | EUR 195–210 / per sqm | official |
Decision
Pick the closest answer for each. Your recommendation updates live.
QUESTION 1 OF 6
What is your primary role?
Compare participation options side by side to choose the best fit for your objectives.
visit
Assess how this option fits your objectives.
Best for
Independent retailers, chain store buyers, visual merchandising and e-commerce managers sourcing fittings, refrigeration and retail technology, plus specifiers comparing suppliers before the next buying cycle. Visitor registration is free for trade attendees.
Min. budget
$350.00
Timeline
4-6 weeks for flights to Warsaw Chopin Airport and hotel booking in Wola; add 3-4 weeks earlier if a Schengen visa is required.
Risks
Hotel rates in Warsaw rise around large events, so book the 18-20 November 2026 window early.
Schengen visa processing normally takes 15-20 calendar days, so late applicants risk missing the show.
Late November weather (highs 6-8 C, frequent rain) can disrupt local travel, so allow extra transfer time.
exhibit
Assess how this option fits your objectives.
Best for
Retail technology vendors, shopfitting and store design suppliers, refrigeration and shop equipment makers and e-commerce solution providers targeting Polish and wider CEE retail chains, franchise operators and independent stores.
Min. budget
$2,200.00
Timeline
3-4 months from stand booking to show open, including the application deadline and payment milestones on the organiser form.
Risks
Quoted stand prices exclude VAT and the 2025 form required a 30% gross down payment within 7 days of applying.
Freight and customs clearance for demo units into Poland should be planned around 60 days before build-up.
Build-up and teardown windows are scheduled by ECP Polska, and late service orders can delay installation.
skip
Assess how this option fits your objectives.
Best for
Companies with no Polish or Central and Eastern European retail sourcing plans in 2026 and no need to meet store equipment suppliers in person.
Min. budget
Not yet confirmed
Timeline
None, though the decision is best reviewed before stand booking and hotel deadlines for the November 2026 edition.
Risks
Skipping avoids all travel and stand cost but forfeits three days of direct contact with Polish and CEE retail buyers in Warsaw.
Gallery
FAQs & glossary
Frequently asked
Glossary
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References
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Publishers
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Date checked
ECP Polska
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