Name: Expo Sweet
Start: 2027-02-21
End: 2027-02-24
Location: Expo XXI

Event overview

Overview

Expo Sweet is the largest trade fair for the confectionery and ice cream industry in Poland, taking place from February 21 to 24, 2027, at Expo XXI in Warsaw.

It brings together hundreds of exhibitors and thousands of professionals to showcase product launches, master demonstrations, and prestigious competitions.

TL;DR

1Dates and Venue: Expo Sweet 2027 takes place from February 21 to 24, 2027, at Expo XXI in Warsaw, Poland.
2Scale and Focus: This premier event attracts over 30,000 visitors and 200 exhibitors from around the world, showcasing the latest trends in the confectionery industry.
3Organiser: The event is organized by Expo Sweet, with more details available on their official website.
4Buyer Authority: Key attendees include owners and managers of ice cream shops, bakeries, and cafes, as well as distributors and retail chains.
5Entry: Registration is required for attendance, with specific opening hours detailed on the official site.

Why visit

Visitors gain access to a comprehensive overview of the market, allowing for quick comparisons and negotiations with exhibitors. Dates and Venue: Expo Sweet 2027 takes place from February 21 to 24, 2027, at Expo XXI in Warsaw, Poland. Scale and Focus: This premier event attracts over 30,000 visitors and 200 exhibitors from around the world, showcasing the latest trends in the confectionery industry. Buyer Authority: Key attendees include owners and managers of ice cream.

Why exhibit

Exhibitors benefit from direct access to a targeted audience of industry professionals, providing opportunities for networking, showcasing new products, and establishing valuable business connections. Scale and Focus: This premier event attracts over 30,000 visitors and 200 exhibitors from around the world, showcasing the latest trends in the confectionery industry. Buyer Authority: Key attendees include owners and managers of ice cream shops, bakeries, and cafes, as well as.

Attendees, exhibitors & solutions

Who this event is for

Visitor profile

Typical attendee groups you can expect to meet.

Owners and managers of ice cream, gelato and dessert shops

Bakery, patisserie and cafe operators

HoReCa procurement and food service buyers

Distributors, wholesalers and importers of frozen desserts and confectionery

Retail chain and convenience store category buyers

Pastry chefs, confectioners and production managers

Packaging and store equipment buyers

Students, apprentices and lecturers in pastry arts and food technology

Food safety, quality and hygiene specialists

Industry consultants and franchise developers

Exhibitor profile

Main supplier and exhibitor segments present at the show.

Manufacturers of confectionery and chocolate processing machinery

Ice cream and gelato production equipment suppliers

Bakery and pastry equipment and oven manufacturers

Ingredient suppliers for chocolate, cocoa, flavours, nuts and stabilisers

Packaging, labelling and shelf-ready branding suppliers

Refrigeration, POS freezer and cold-chain display providers

Distributors and agents representing food equipment brands

Food safety, hygiene and laboratory testing service providers

Product categories

Key solution areas showcased across the event.

Confectionery machinery - tempering, moulding, enrobing and wrapping lines

Ice cream and gelato equipment - batch freezers, pasteurisers and display cabinets

Bakery and pastry equipment - ovens, mixers, sheeters and proofers

Raw materials and ingredients - chocolate, cocoa, flavours, nuts and stabilisers

Frozen desserts and ice cream products - tubs, cones, sticks and plated desserts

Packaging and labelling - food-safe packs, wrappers and branded shelf presentation

Retail and display solutions - POS freezers, counters and shop fittings

Cold chain and refrigeration - storage, transport and temperature monitoring

Hygiene and food safety - cleaning systems, testing and certification services

Sector services - distribution, franchising, training and consultancy

Location & Facilities

Venue

Open in Google Maps

Expo XXI

ul. Prądzyńskiego 12/14, Warsaw, Poland

Parking: Expo XXI offers over 1000 parking spaces for visitors.

Attend

Entry & tickets

Event days & opening times

DayOpening hours

21 February –10:00 AM – 6:00 PM

22 February –10:00 AM – 6:00 PM

23 February –10:00 AM – 6:00 PM

24 February –10:00 AM – 4:00 PM

How the last edition performed

Previous edition

Visitors

30,000

Exhibitors

200

Impact

A bigger and stronger platform

Visitor total from organiser recap language in captured sources. The most recent edition recorded 30,000+ visitors. Expo Sweet is the largest trade fair for the confectionery and ice cream industry in Poland, taking place from February 21 to 24, 2027, at Expo XXI in Warsaw. It brings together hundreds of exhibitors and thousands of professionals to showcase product launches, master demonstrations, and prestigious competitions. Expo Sweet serves as a crucial platform for.

Audience quality

High-value decision-makers

Visitors typically include Owners and managers of ice cream shops and bakeries, Café operators and HoReCa professionals, Distributors and retail chains, Students and young professionals in pastry arts. Dates and Venue: Expo Sweet 2027 takes place from February 21 to 24, 2027, at Expo XXI in Warsaw, Poland. Scale and Focus: This premier event attracts over 30,000 visitors and 200 exhibitors from around the world, showcasing the latest trends in the confectionery industry. Organiser: The event is organized by Expo.

Exhibitor outcomes

Real business growth

Intelligence

Market context

Key market insights, trends, news and related events to help you understand the bigger picture.

Central Europe — Poland (Warsaw), serving the Polish and wider Visegrad-region confectionery, ice-cream, bakery, coffee and HoReCa supply chain, with additional trade buyers arriving from Germany, Czechia, Slovakia, Lithuania, Romania and Ukraine.

Why it matters

Attending Expo Sweet on 2027-02-21 to 2027-02-24 in Warsaw lets buyers and specifiers benchmark suppliers, see live demonstrations, and compress months of vendor meetings into one focused trade visit — worthwhile when your category roadmap aligns with the official exhibitor profile.

Industry trends

Key trends shaping this market and its wider industry.

Digital buyer journeys

What digital buyer journeys means for buyers and exhibitors in this sector.

Sustainability in procurement

What sustainability in procurement means for buyers and exhibitors in this sector.

Automation and labour efficiency

What automation and labour efficiency means for buyers and exhibitors in this sector.

Regional supply-chain resilience

What regional supply-chain resilience means for buyers and exhibitors in this sector.

Hybrid engagement models

What hybrid engagement models means for buyers and exhibitors in this sector.

Confectionery, ice cream and bakery trade-fair circuit

Book hotels and supplier meetings 8–12 weeks before opening day; the strongest peer shows cluster between January and October.

Sweets, gelato and bakery buyers typically pair Expo Sweet with the leading European and Gulf fairs to compare machinery, ingredients, packaging and distribution coverage across markets.

Pre-show

Lock in exhibitor meetings, product demos and machine quotations for Expo Sweet.

Show week

Hall walk-throughs across confectionery, ice cream, bakery and packaging zones, plus supplier negotiations.

Peer events are established sector fairs; current dates are published on each organiser's website.

Plan your trip

Travel & logistics

Local currency · PLN

Arrival airports

Choose from the following airports, with convenient access to the event and venue.

WAW

Warsaw Chopin Airport

to venue

by car

Hotel tiers

A range of accommodation options near the venue and across key areas.

tier

Expo XXI / Reduta district

Not yet confirmed

Closest branded hotel to the halls — about 10 minutes on foot and 5 minutes by car to the Expo XXI entrance on ul. Prądzyńskiego.

tier

Warsaw city centre

Not yet confirmed

Central base beside Warszawa Centralna with trams along ul. Towarowa reaching Expo XXI in 15–20 minutes.

tier

Warsaw city centre

Not yet confirmed

Full-service hotel with meeting rooms and a lobby bar suited to hosted buyers and evening supplier meetings.

tier

Mokotów business district

Not yet confirmed

Quiet business-district option with parking, 15–20 minutes by car from Expo XXI.

tier

Warsaw Chopin Airport (WAW)

Not yet confirmed

Airport-side base for early departures, 25–35 minutes by road from the venue.

tier

Warszawa Zachodnia (West Station)

Not yet confirmed

Budget limited-service hotel next to Warszawa Zachodnia station, one tram stop or a 20-minute walk from Expo XXI.

Local transport

Get around the city with these convenient transport options.

taxi

Estimated costPLN 55–90 per trip

Best forWarsaw Chopin Airport (WAW) → Expo XXI (ul. Prądzyńskiego 12/14)

25–35 minutes off-peak via ul. Żwirki i Wigury and Trasa Łazienkowska; allow 45–50 minutes during the morning peak. Licensed ranks sit outside both terminal arrival halls and accept cards.

train

Estimated costPLN 4.40 ZTM 75-minute ticket

Best forWarsaw Chopin Airport (WAW) to Expo XXI

SKM S2/S3 suburban trains cover the airport to Warszawa Zachodnia in 8–10 minutes; from there it is a 20-minute walk or a short tram ride along ul. Towarowa to the venue.

tram

Estimated costPLN 4.40 per single ticket; PLN 15 for a 24-hour pass

Best forCity centre and Warszawa Zachodnia → ul. Towarowa / Expo XXI

Tram lines running along ul. Towarowa stop within a two-minute walk of the Expo XXI main entrance, making trams the fastest surface route from central hotels on show mornings.

metro

Estimated costPLN 4.40 per single ticket; PLN 15 for a 24-hour pass

Best forMetro M2 to Rondo Daszyńskiego, then tram along ul. Towarowa

M2 links Warszawa Centralna with Rondo Daszyńskiego in the Wola district in about 8 minutes; change to the tram or walk 20 minutes to Expo XXI.

bus

Estimated costPLN 4.40 per single ticket

Best forCentral Warsaw hotels and Rondo Daszyńskiego → Expo XXI / Warszawa Zachodnia

ZTM day and night bus routes serve ul. Towarowa and Warszawa Zachodnia; night buses keep the venue reachable after evening supplier dinners.

Plan your trip

Visa & entry documents

Check the latest visa requirements and entry guidelines before travelling.

Visa required

ATA Carnet: accepted

EU/EEA and Swiss citizens enter on an ID card. UK, US, Canadian, Australian, New Zealand, Japanese, South Korean and Israeli passport holders travel visa-free for short business visits within the Schengen 90-days-in-any-180-days limit, needing only a passport valid for the stay.

ATA carnets are accepted for temporary admission of exhibition goods, demo machines and stand equipment; arrange the carnet with your national chamber before shipping.

Official visa page

Weather

February in Warsaw is deep winter: afternoons sit between −1 °C and +3 °C while nights fall to −6 °C, with cold snaps pushing overnight lows towards −15 °C. Snow, sleet and freezing rain occur through the month, and pavements around ul. Prądzyńskiego and the Expo XXI entrance stay icy, so pack an insulated coat, thermal layers, gloves, a hat and waterproof boots with grip. Exhibition halls are heated, so wear lighter business clothing and a removable mid-layer for meeting days.

Plan for the climate

Check temperatures and pack accordingly

Venue connectivity

Orange, Play, T-Mobile and Plus all sell prepaid SIM and eSIM packages with generous data bundles for around PLN 30–60, and Warsaw has dense 5G coverage in the centre and around Expo XXI. EU-issued SIMs roam at domestic rates under EU rules, while visitors from outside the EU should review their operator's Polish roaming bundle or install a local eSIM before departure. Expo XXI provides Wi-Fi across the halls and conference areas, strongest near the entrance foyer and press area.

Ride-hailing

Taxis

Public transit

Car rentals

Cultural notes

Useful information to help you have a smooth and respectful visit.

Tipping and payments

Restaurant bills usually carry a 10% service tip and taxi fares are rounded up; contactless card payments are accepted almost everywhere in Warsaw, including at Expo XXI stands and catering points.

Greetings and language

A handshake and 'Dzień dobry' open business meetings. English is standard in the confectionery and bakery trade, wine and coffee are common gifts for hosts, and business cards are exchanged without ceremony.

Sunday trading and dress

Poland restricts Sunday retail trading, so exhibitors and buyers should stock up on supplies before the 21 February 2027 opening. Dress is business casual in the halls and smart-casual for evening supplier dinners in the city centre.

Practical guides

Visitor & Exhibitor Essentials

Everything needed to arrive prepared, navigate the event, and make the visit productive.

Flights

Destination: WAW

Fly into Warsaw Chopin (WAW), the gateway for Expo Sweet 2027, which handles nonstop LOT services from New York JFK alongside direct UK and European links; Modlin (WMI) is the low-cost alternative 45 km north for Ryanair and Wizz Air routes. February 2027 round-trip fares were quoted in Polish zloty: London–Warsaw from about PLN 780, Singapore–Warsaw from about PLN 2,423 and New York–Warsaw from about PLN 2,618, with a LOT nonstop at about PLN 2,736. Book 6–10 weeks ahead of the 21–24 February 2027 dates and land before Sunday morning so there is time for badge collection, stand setup and an opening-day hall walk.

Visa

Poland is a Schengen state: EU/EEA and Swiss citizens travel on an ID card, while UK, US, Canadian, Australian, Japanese, South Korean and Israeli passport holders visit visa-free for short business trips within the 90-days-in-any-180-days limit. Visitors from visa-required countries apply for a Schengen Type C short-stay visa at a Polish consulate or visa centre — EUR 90 for adults, EUR 45 for children aged 6–11, free under six — with 15 calendar days of standard processing. Carry your Expo Sweet invitation or registration, hotel booking, return ticket and travel medical insurance covering Schengen states.

Estimated cost: Varies by visa type and nationality (check official site).

Processing: Varies by nationality; apply several weeks before travel.

Apply at the Polish consulate or visa centre for your jurisdiction with biometrics given in person; adults pay the full fee. Identical document set to the standard Type C visa, submitted through the same consulate or visa centre.

Official

Hotels

Find a stay near the venue with options for every budget.

Check-in (recommended)

2027-02-20

Check-out (recommended)

2027-02-25

Areas to stay

Expo XXI / Reduta district · Mokotów business district · Warsaw Chopin Airport (WAW) · Warsaw city centre · Warszawa Zachodnia (West Station)

mid range

PLN 300-430/night

mid range

PLN 350-500/night

mid range

PLN 350-520/night

mid range

PLN 280-400/night

mid range

PLN 320-450/night

mid range

PLN 150-230/night

Transport

Get to the venue and around the city with these options.

Airport → venue: Primary gateways: Warsaw Chopin Airport (WAW). Allow road or rail time to Expo XXI; on-site parking is usually available at major exhibition venues.

Hotel → venue: Precinct hotels near Expo XXI: Expo XXI / Reduta district: Hampton by Hilton Warsaw Reduta; Warsaw city centre: Hampton by Hilton Warsaw City Centre; Warsaw city centre: Hotel Mercure Warszawa Centrum.

Ride-hail: Bolt and Uber both operate across Warsaw with dense coverage around Expo XXI and the airport, and trips are paid in-app by card. Expect PLN 55–90 for Chopin Airport to the venue, PLN 20–40 between central hotels and the halls, and PLN 15–25 for short hops in the Wola district. Surge pricing applies during the 08:00–09:30 show-morning peak and after evening events, so pre-book or use the tram along ul. Towarowa at those times.

Public transit: Warsaw's ZTM network covers Expo XXI well: trams along ul. Towarowa stop two minutes from the main entrance, and metro M2 reaches Rondo Daszyńskiego with a tram change or 20-minute walk to the halls. Tickets cost PLN 4.40 for a 75-minute single journey and PLN 15 for a 24-hour pass, available from machines, the mobiWAWA app and contactless readers on board. From Chopin Airport, SKM S2/S3 trains run to Warszawa Zachodnia in 8–10 minutes, and Warszawa Zachodnia is itself a 20-minute walk from the venue.

Parking: Expo XXI provides a paid on-site car park entered from ul. Prądzyńskiego, with hourly tariffs in the region of PLN 10–20 and day caps available at the barrier. Cheaper all-day alternatives are the ZTM P+R car parks at Warszawa Zachodnia and Rondo Daszyńskiego, both linked to the venue by tram along ul. Towarowa. Arrive before 08:30 on show days, as venue parking fills quickly during build-up and the first morning sessions.

Weather

Plan and pack for the event climate.

Month: February 2027

Temperature: −6 °C to +3 °C (night to afternoon), with cold snaps reaching −15 °C overnight

Packing: February 2027

Plan your trip

Planning

Best day to visit: Monday 22 February 2027

Monday is the first full weekday of Expo Sweet and draws the heaviest concentration of retail-chain, wholesale and HoReCa buyers, with most Polish distributor stands fully staffed for appointments and machinery demos running all day. Opening Sunday carries a lighter crowd while stands finish setting up, and the Wednesday close is shorter as exhibitors begin dismantling; Monday also leaves Tuesday for follow-up meetings and quotation reviews.

Check passport validity and confirm Schengen entry requirements for Poland — Expo Sweet 2027 runs 21-24 February 2027 at Expo XXI, Warsaw; passports should be valid well beyond the return date.

Book flights into Warsaw Chopin (WAW) — February 2027 returns were quoted from about PLN 780 from London and PLN 2,423 from Singapore; land by 20 February to settle in.

Reserve a hotel near Expo XXI or in central Warsaw — Use a 20 February check-in and 25 February check-out for the four show days; Reduta and Centrum hotels fill early.

Register online for an Expo Sweet visitor badge — Complete registration through exposweet.pl and print or save the confirmation for badge collection.

Download the hall plan and exhibitor list for Expo XXI — Mark machinery, ingredients and packaging suppliers you must see across the four halls days.

Shortlist programme sessions, competitions and demonstrations — Block calendar time for confectionery, ice cream and bakery demonstrations plus any industry conference stages.

Request B2B matchmaking meetings with target suppliers — Pre-book slots with equipment makers and ingredient houses so sourcing talks happen on the stand, not in the aisle.

Plan local transport between hotel and venue — ZTM single tickets cost a few zloty and taxi or ride-hail trips within central Warsaw are short; allow 25-35 minutes from WAW.

Arrange travel insurance and payment method for the trip — Cover equipment purchases and confirm card acceptance; keep a PLN cash float for transport and small purchases.

Pack business cards, product specs and buying briefs — Bring ingredient lists, current supplier prices and a note of volumes to negotiate at the show.

Check Warsaw February weather and pack accordingly — Late February in Warsaw is cold and often wet; bring warm layers and comfortable shoes for long hall days.

Arrive day one, collect badge and orient in the halls — Collect your badge at the Expo XXI entrance, pick up a printed plan and start with priority stands.

Side trips

Kraków

UNESCO-listed old town, Wawel Castle and a dense café, patisserie and chocolate scene that makes a practical extra day for bakery and sweets buyers.

Gdańsk

Baltic old town with the amber and sweets trade, seaside restaurants and a compact riverfront suited to a weekend extension after the 24 February close.

Networking spots

Expo XXI B2B buyer area and exhibitor lounges

Hala Koszyki food hall, central Warsaw

City-centre and venue-area hotel lobbies

Budget

Costs & budget

Build your working budget

Adjust the inputs below to create a directional event budget.

Number of nights

Estimated budget

Live estimate

Per diem × 2PLN 150.00

Estimated totalPLN 150.00

This is a directional estimate. Please verify live rates before booking.

Cost reference

Official cost items and estimated ranges for exhibitors.

visa_fee

visitor · standard

EUR 90 / per adult applicant (Schengen Type C)

official

local_transport

visitor · standard

PLN 4.4–15 / single ZTM ticket to 24-hour pass

official

hotel

visitor · budget

PLN 150–250 / per room per night

estimate

hotel

visitor · mid-range

PLN 280–450 / per room per night

estimate

per_diem

visitor · mid-range

PLN 120–220 / per person per day for meals and incidentals

estimate

airfare

visitor · economy

PLN 780–2736 / round trip from European, Gulf and US gateways

official

Item	For	Tier	Estimated range	Status
visa_fee	visitor	standard	EUR 90 / per adult applicant (Schengen Type C)	official
local_transport	visitor	standard	PLN 4.4–15 / single ZTM ticket to 24-hour pass	official
hotel	visitor	budget	PLN 150–250 / per room per night	estimate
hotel	visitor	mid-range	PLN 280–450 / per room per night	estimate
per_diem	visitor	mid-range	PLN 120–220 / per person per day for meals and incidentals	estimate
airfare	visitor	economy	PLN 780–2736 / round trip from European, Gulf and US gateways	official

Decision

Visit, exhibit, or skip?

Should you go?

Pick the closest answer for each. Your recommendation updates live.

QUESTION 1 OF 6

What is your primary role?

Decision matrix

Compare participation options side by side to choose the best fit for your objectives.

visit

Assess how this option fits your objectives.

Best for

Owners, buyers and category managers from ice cream and gelato shops, patisseries, bakeries, cafes and HoReCa distributors sourcing equipment, ingredients and packaging for the 2027 season.

Min. budget

$650.00

Timeline

4-6 weeks for flights and hotel booking ahead of 21-24 February 2027

Risks

Hotel rates near Expo XXI rise once the 21-24 February 2027 show week is confirmed

Most Warsaw Chopin (WAW) arrivals cluster in the days before opening, so book transfers and rooms early

exhibit

Assess how this option fits your objectives.

Best for

Confectionery, ice cream and bakery equipment makers, ingredient houses, packaging suppliers and cold-chain specialists targeting Polish and Central European distributors and retail chains.

Min. budget

$3,500.00

Timeline

3-4 months for stand space, build contractor, freight and customs paperwork

Risks

Expo XXI hall allocation fills ahead of the show and shell scheme and raw space are priced differently

Freight and customs lead time for demo machines must be planned before the build-up slot

skip

Assess how this option fits your objectives.

Best for

Non-food trade buyers and general consumers; Expo Sweet is a trade-focused confectionery, ice cream and bakery exhibition for the sector value chain.

Min. budget

Not yet confirmed

Timeline

Not applicable

Risks

Trade-only focus limits value for unrelated sectors

Polish-language exhibitor material and product demonstrations favour food-sector buyers

FAQs & glossary

Answers

Glossary

HORECA: Hotels, restaurants and cafes segment; the hospitality buyers who source ice cream, desserts and bakery products at Expo Sweet.
Gelato: Dense, slow-churned Italian-style ice cream; a core product and equipment category at the show.
Couverture: High cocoa-butter chocolate used for coating, moulding and enrobing in confectionery production.
Cold chain: Temperature-controlled storage and transport that keeps frozen desserts and chocolate in condition from plant to counter.
Raw space: Bare floor area rented by the square metre and built out by the exhibitor's own stand contractor.
Shell scheme: Turnkey stand package with walls, carpet and basic furniture offered by organisers for exhibitors who do not build custom booths.
OEM: Original equipment manufacturer; the machine builders supplying production lines to confectionery, bakery and ice cream plants.
POS display: Point-of-sale freezer, cabinet or counter unit used to merchandise ice cream and desserts in shops and cafes.
B2B matchmaking: Pre-scheduled meetings between buyers and exhibitors arranged through the organiser to shorten sourcing time.
ATA Carnet: Customs document allowing temporary duty-free import of samples, machinery and demonstration equipment for a trade fair.

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Digital business cards for the show floor

Display a free company card at your booth, or share your professional card on the show floor.

Create a free card