Digital buyer journeys
What digital buyer journeys means for buyers and exhibitors in this sector.
Event overview
Overview
TECH VAPI 2026 is set to be Gujarat's leading industrial exhibition, taking place from 23-25 December at VIA Ground, Vapi. This event will showcase a wide range of sectors including engineering, machinery, automation, and pharmaceuticals.
With over 185 exhibitors and an expected attendance of 25,000 industry professionals, it serves as a vital networking platform for manufacturers, suppliers, and decision-makers. TECH VAPI takes place in Vapi, IN.
TL;DR
- 1Dates and Venue: TECH VAPI 2026 runs from 23-25 December 2026 at VIA Ground, Vapi, Gujarat.
- 2Scale and Focus: Over 185 exhibitors and 25,000 expected visitors from various industrial sectors.
- 3Organiser: Hosted by SOFTWEB, details available at techvapi.com.
- 4Buyer Authority: Key decision-makers including CEOs, engineers, and purchase managers will attend.
- 5Entry: Registration is available online; early booking is recommended due to limited stalls.
Why visit
Visitors will gain access to the latest industry innovations and technologies, network with key decision-makers, and explore new business opportunities. Over 185 exhibitors and 25,000 expected visitors from various industrial sectors. Key decision-makers including CEOs, engineers, and purchase managers will attend.
Why exhibit
Exhibitors will benefit from direct access to a large pool of qualified buyers, opportunities for live product demonstrations, and enhanced brand visibility. Over 185 exhibitors and 25,000 expected visitors from various industrial sectors. Key decision-makers including CEOs, engineers, and purchase managers will attend.
Attendees, exhibitors & solutions
Who this event is for
Visitor profile
Typical attendee groups you can expect to meet.
CEOs and industry leaders
Engineers and technocrats
Decision-makers from MNCs and OEMs
Marketing and business development professionals
Government officials and policy makers
Manufacturers and suppliers
Exhibitor profile
Main supplier and exhibitor segments present at the show.
Manufacturers of machinery and equipment
Suppliers of industrial components
Service providers in automation and instrumentation
Distributors in the electrical and electronics sector
Packaging and chemical machinery manufacturers
Consultants and industry experts
Product categories
Key solution areas showcased across the event.
Engineering and machinery products
Automation and control systems
Electrical and electronic components
Pharmaceutical and chemical machinery
Packaging solutions
Industrial services and technologies
Location & Facilities
Venue
VIA Ground
Vapi, Gujarat, India
Facilities
Parking
VIA Ground in Vapi typically provides on-site or adjacent visitor parking during major trade fairs; confirm daily rates, payment methods and hall access on the organiser or venue website before travel.
Food options
On-site catering
On-site diningParking: VIA Ground in Vapi typically provides on-site or adjacent visitor parking during major trade fairs; confirm daily rates, payment methods and hall access on the organiser or venue website before travel.
Gate: Follow organiser signage to the main visitor entrance at VIA Ground for badge collection; allow extra time for security screening during peak morning arrival.
Attend
Entry & tickets
Event days & opening times
DayOpening hours
23 – 25 December 2026:10:00 AM – 7:00 PM daily
General admission
Shell Space (minimum 9 sq. m)
₹10,800.00General admission
Bare Space (minimum 18 sq. m)
₹9,900.00
Intelligence
Market context
Key market insights, trends, news and related events to help you understand the bigger picture.
Vapi, IN
Why it matters
On 2026-12-23 to 2026-12-25, TECH VAPI in Vapi covering Engineering and machinery products, Automation and control systems, Electrical and electronic components, Pharmaceutical gives packaging buyers a single calendar window to compare suppliers, validate specs on the stand, and book follow-ups before the next buying cycle - especially when your roadmap matches the published exhibitor profile.
Industry trends
Key trends shaping this market and its wider industry.
Sustainability in procurement
What sustainability in procurement means for buyers and exhibitors in this sector.
Automation and labour efficiency
What automation and labour efficiency means for buyers and exhibitors in this sector.
Regional supply-chain resilience
What regional supply-chain resilience means for buyers and exhibitors in this sector.
Hybrid engagement models
What hybrid engagement models means for buyers and exhibitors in this sector.
Plan your trip
Travel & logistics
Local currency · INR
Arrival airports
Choose from the following airports, with convenient access to the event and venue.
Surat Airport
Closest airport to Vapi. Confirm taxi or pre-booked transfer options before arrival
TBA
to venue
Approx. 1.5 hours to Vapi
by car
Mumbai Chhatrapati Shivaji Maharaj International Airport
Larger airport with more flight options. Allow extra time for road transfer and check traffic conditions
TBA
to venue
Approx. 3-4 hours to Vapi
by car
Ahmedabad Sardar Vallabhbhai Patel International Airport
Alternative airport for domestic connections. Confirm onward train or road transfer before booking
TBA
to venue
Approx. 5-6 hours to Vapi
by car
Hotel tiers
A range of accommodation options near the venue and across key areas.
Hotel TGS
midscale
GujaratUSD 150–190 / night
Hotel Lennox
midscale
GujaratUSD 150–190 / night
HOTEL AYODHYA
midscale
GujaratUSD 150–190 / night
Hotel Royal Grand
midscale
GujaratUSD 150–190 / night
Santkrupa Villa Resort
resort
GujaratUSD 150–202 / night
Local transport
Get around the city with these convenient transport options.
State bus (GSRTC)
Estimated costINR 30-80 single metro journey
Best forGujarat State Road Transport Corporation services across Gujarat
GSRTC is the state bus operator for Gujarat; timetables and ticket booking are handled on gsrtc.in and partner booking sites such as redBus.
Metro
Estimated costINR 30-80 single metro journey
Best forGujarat Metro Rail Corporation network (Ahmedabad/Gandhinagar services)
Gujarat Metro Rail Corporation operates the state metro network; check gujaratmetrorail.com for the lines closest to your hotel.
City bus (AMTS/BRTS)
Estimated costINR 30-80 single metro journey
Best forAhmedabad city bus and BRTS corridors
Ahmedabad Municipal Transport Service and BRTS routes are the urban bus option in the Ahmedabad area.
taxi
Estimated costApprox. INR taxi/rideshare from STV to venue (estimate; confirm before travel)
Best forSurat Airport (STV) to VIA Ground
Approx. 1.5 hours to Vapi; Closest airport to Vapi. Confirm taxi or pre-booked transfer options before arrival.
taxi
Estimated costApprox. INR taxi/rideshare from BOM to venue (estimate; confirm before travel)
Best forMumbai Chhatrapati Shivaji Maharaj International Airport (BOM) to VIA Ground
Approx. 3-4 hours to Vapi; Larger airport with more flight options. Allow extra time for road transfer and check traffic conditions.
taxi
Estimated costApprox. INR taxi/rideshare from AMD to venue (estimate; confirm before travel)
Best forAhmedabad Sardar Vallabhbhai Patel International Airport (AMD) to VIA Ground
Approx. 5-6 hours to Vapi; Alternative airport for domestic connections. Confirm onward train or road transfer before booking.
Weather
December is the dry season in Vapi, Gujarat. Expect mild days around 28-30°C and cooler nights around 15-17°C. Rainfall is typically low. Confirm the forecast before travel.
Plan for the climate
Check temperatures and pack accordingly
Venue connectivity
Confirm mobile roaming or local SIM options for business visitors to IN.
Ride-hailing
Taxis
Public transit
Car rentals
Cultural notes
Useful information to help you have a smooth and respectful visit.
Language
Gujarati and Hindi are widely spoken in Vapi; English is common in business and hospitality settings.
Food and water
Vegetarian food is widely available and many restaurants are pure vegetarian. Tap water is not recommended for drinking; use bottled or filtered water.
Alcohol
Gujarat is a dry state and alcohol is not sold freely. Check permit requirements if this applies to you.
Dress code
Business casual is appropriate for the show. Modest dress is appreciated at local sites and temples.
Local transport
Ride-hailing apps and auto-rickshaws operate in Vapi; confirm availability and fares during show days.
Practical guides
Visitor & Exhibitor Essentials
Everything needed to arrive prepared, navigate the event, and make the visit productive.
Flights
Destination: STV
Compare flights to the nearest international gateway serving Vapi; confirm ground transport on the organiser site.
Transport
Get to the venue and around the city with these options.
Airport → venue: Primary gateways: Surat Airport (STV): Approx. 1.5 hours to Vapi; Mumbai Chhatrapati Shivaji Maharaj International Airport (BOM): Approx. 3-4 hours to Vapi; Ahmedabad Sardar Vallabhbhai Patel International Airport (AMD): Approx. 5-6 hours to Vapi. Allow road or rail time to VIA Ground; on-site parking is usually available at major exhibition venues.
Hotel → venue: Precinct hotels near VIA Ground: Gujarat: Hotel TGS; Gujarat: Hotel Lennox; Gujarat: HOTEL AYODHYA.
Ride-hail: Ride-hailing apps are commonly used in Vapi; confirm local availability before travel.
Public transit: Gujarat public transport is anchored by GSRTC state buses (timetables and booking on gsrtc.in or redBus), the Gujarat Metro Rail Corporation network, and AMTS/BRTS city buses in the Ahmedabad area. No event-specific shuttle was captured.
Parking: On-site parking is available at VIA Ground; confirm daily rates and hall access on the organiser or venue site.
Weather
Plan and pack for the event climate.
Month: December 2026
Temperature: Daytime approx. 28-30°C; night approx. 15-17°C (December, Vapi, Gujarat). Confirm forecast before travel.
Seasonality: December falls in the dry season; rainfall is typically low. Carry light layers for cool evenings.
Packing: Daytime approx. 28-30°C; night approx. 15-17°C (December, Vapi, Gujarat). Confirm forecast before travel. December falls in the dry season; rainfall is typically low. Carry light layers for cool evenings. December is the dry season in Vapi, Gujarat. Expect mild days around 28-30°C and cooler nights
Plan your trip
Planning
Best day to visit: Day 2 (mid-show)
Mid-show days at TECH VAPI usually combine full exhibitor attendance with scheduled B2B meetings, before early pack-down on the final day.
T-1
14 days before: confirm visa or e-Visa status and passport validity for India.
T-2
12 days before: book flights to Surat (STV) or Mumbai (BOM) and plan onward transfer to Vapi.
T-3
10 days before: reserve a hotel near VIA Ground and confirm cancellation policy.
T-4
7 days before: complete visitor registration and save or print your badge confirmation.
T-5
5 days before: check the weather forecast and pack light layers for cool evenings.
T-6
3 days before: confirm airport pickup or local transport and download any ride-hailing apps.
T-7
1 day before: pack business cards, ID, and registration confirmation.
Day 0
arrive early for security screening and orientation at VIA Ground.
Sample visitor itinerary
Route-optimised day
Day 1 · morning
Registration and hall orientation at VIA Ground
Day 2 · core sessions
Supplier meetings and product demos
Day 3 · wrap-up
Final negotiations and follow-up
Networking spots
2TECH VAPI registration concourse
VIA Ground
Central meeting point before and between hall appointments during show days.
Organiser B2B lounge (if offered)
VIA Ground
Hosted matchmaking and buyer programmes when published by the organiser.
Budget
Costs & budget
Build your working budget
Adjust the inputs below to create a directional event budget.
Estimated budget
Live estimate
- Hotel × 2 nights₹190.00
- Per diem × 2₹150.00
Estimated total₹340.00
This is a directional estimate. Please verify live rates before booking.
Cost reference
Official cost items and estimated ranges for exhibitors.
visitor_ticket
visitor · General admission
INR 10800 / per person
organiser_published
| Item | For | Tier | Estimated range | Status | As of |
|---|---|---|---|---|---|
| visitor_ticket | visitor | General admission | INR 10800 / per person | organiser_published |
Decision
Visit, exhibit, or skip?
Should you go?
Use this quick check to decide whether TECH VAPI fits your visit, exhibit or skip plan.
QUESTION 1 OF 6
For TECH VAPI, what is your primary role on the show floor?
Decision matrix
Compare participation options side by side to choose the best fit for your objectives.
visit
Your category focus and target suppliers align with the official exhibitor profile.
Best for
Buyers, engineers, and delegates sourcing Engineering and machinery products and Automation and control systems solutions and benchmarking suppliers at TECH VAPI in Vapi.
Min. budget
$56,966.00
Timeline
4-8 weeks before opening day for registration, hotels, and travel.
Risks
Session times and ticket tiers may change - confirm the official agenda before booking.
exhibit
You have a defined lead-generation or distributor recruitment goal for this market.
Best for
Brands and manufacturers launching Engineering and machinery products and Automation and control systems products who need qualified meetings with the event's trade audience.
Min. budget
$256,347.00
Timeline
3-6 months for stand booking, freight, staffing, and pre-show marketing.
Risks
Booth pricing and corner premiums vary by hall - confirm with the organiser sales team.
skip
Audience, geography, or commercial goals do not justify travel and stand costs this cycle.
Best for
Teams with weak category fit, budget constraints, or overlapping commitments during the Vapi show week.
Timeline
N/A
Risks
Skipping may mean missing buyer meetings if competitors exhibit or attend the same week.
FAQs & glossary
Answers
Frequently asked
When and where is TechVapi 2026?
TechVapi 2026 is scheduled for 23-25 December 2026 at VIA Ground, Vapi, Gujarat, India.
How do I register for TechVapi 2026?
Register via techvapi.com or the organiser registration link. Confirm badge collection and venue access with the organiser before travelling to Vapi.
What are the booth space rates?
Listed rates are INR 10,800 for shell space (minimum 9 sq m) and INR 9,900 for bare space (minimum 18 sq m). Confirm current availability, taxes, and inclusions with the organiser.
Which airport should I fly to for Vapi?
Surat Airport (STV) is closest at approximately 60 km. Mumbai (BOM) is approximately 170 km away with more flight options. Confirm transfers and drive times before booking.
What is the weather like in Vapi in December?
December is in the dry season. Expect mild days around 28-30°C and cooler nights around 15-17°C, with typically low rainfall. Confirm the forecast before travel.
Do I need a visa to attend from abroad?
Most foreign nationals require a valid Indian visa. Eligible travellers may apply for an e-Visa online before departure. Check the official Indian visa portal or your nearest Indian mission for current requirements.
Glossary
- VIA Ground
- Venue for TechVapi 2026 in Vapi, Gujarat, India.
- Shell Space
- Ready-built booth package with minimum 9 sq m; listed rate INR 10,800, confirm current availability and taxes with the organiser.
- Bare Space
- Raw floor space with minimum 18 sq m; listed rate INR 9,900, confirm current availability and taxes with the organiser.
- GSRTC
- Gujarat State Road Transport Corporation, the state bus operator for Gujarat.
- BRTS
- Bus Rapid Transit System, used on Ahmedabad city bus corridors.
- e-Visa
- Electronic visa for India; check eligibility and apply on the official Indian visa portal before travel.
- INR
- Indian Rupee, the host currency for this event.
- Vapi
- Industrial town in Valsad district, Gujarat, near the Maharashtra border.
- Gujarat
- Host state in western India; Gujarati and Hindi are widely spoken, with English common in business settings.
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Also known as
Alternate names and search phrases for this event.
- TECH VAPI 2026
- B2B industrial expo Gujarat
- TECH 2026
- Vapi IN
- Automation
- Electrical
- Industrial Exhibition B2B Trade Show Vapi
- Engineering and machinery products
- digital transformation expo
- Vapi technology expo 2026
Trust footer
Sources
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References
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Publishers
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Date checked
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TECH VAPI
- event_website
- event_social
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- event_social
Digital business cards for the show floor
Display a free company card at your booth, or share your professional card on the show floor.