Miami Beach Condo & HOA Expo

Attendees, exhibitors & solutions

Who this event is for

Industry trends

Key trends shaping this market and its wider industry.

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Hotel tiers

A range of accommodation options near the venue and across key areas.

Local transport

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Frequently asked

Glossary

1

HOA (homeowners association)

A mandatory-membership association of homeowners in a subdivision or planned community, typically governed under Florida Statutes Chapter 720 and the community's recorded declaration.

2

Condominium association (COA)

The corporate entity that operates a condominium building or complex, collects assessments and maintains common elements, generally under Florida Statutes Chapter 718.

3

Community association manager (CAM)

A professional licensed by the Florida Department of Business and Professional Regulation to manage the day-to-day affairs of condominium or HOA communities, often employed by a management company.

4

Board of directors

The elected volunteer body that sets budgets, approves contracts and makes decisions on behalf of all owners; board members are the core visitor group at a condo and HOA expo.

5

Declaration / CC&Rs

The recorded governing document that creates the association, defines the units and common elements, and sets use restrictions the board enforces.

6

Bylaws

The document that sets internal operating rules such as board size, election procedures, meeting notice and quorum requirements.

7

Reserve study

A long-range funding plan that inventories major components (roof, elevators, pavement, paint) records their condition and remaining life, and estimates the annual reserve contribution needed.

8

SIRS (structural integrity reserve study)

A Florida-required study covering roofs, structure, fireproofing, plumbing, electrical, waterproofing, windows and other specified components, produced with a licensed engineer or architect and used to set reserve funding.

9

Milestone inspection

A Florida structural inspection required for certain older or taller buildings at defined age milestones; boards often shop for inspection and restoration firms on the exhibit floor.

10

Special assessment

A one-time charge levied on owners beyond the regular budget, usually to fund a major repair, restoration or shortfall in reserves; a frequent source of owner questions at the show.

11

Regular assessment

The recurring monthly or quarterly amount each owner pays to cover operating expenses and, where budgeted, reserve contributions.

12

Quorum

The minimum number of owners or board members who must be present (in person or by proxy) for a meeting to validly conduct business; set in the bylaws or statute.

13

Proxy

A written authorisation letting one owner vote on behalf of another at a members' meeting; formatting and use are governed by Florida law and the association's documents.

14

Estoppel certificate

A statement of an owner's unpaid assessments and other association charges, typically ordered during a property sale or refinance.

15

Common elements vs limited common elements

Common elements are shared by all owners (roof, structure, lobby); limited common elements are shared by fewer owners or reserved to specific units, such as a balcony or assigned parking space.

16

Management agreement

The contract between the association and a licensed management company or CAM setting scope of services, fees, termination terms and reporting duties.

17

Budget ratification / adoption

The annual process in which the board proposes and adopts the operating and reserve budget, with owner notice and, in some cases, an owner vote.

18

DBPR

The Florida Department of Business and Professional Regulation, the state agency that licenses CAMs and regulates condominium, cooperative and timeshare management.