Hospitality Tech Expo 2026 brings hotel and tourism tech to Tokyo.
Dates
2–4 Dec 2026
City / country
Tokyo, Japan
Venue
Ariake GYM-EX, Tokyo Big Sight
Time
10:00 AM – 5:30 PM daily
Are you the organiser of this event?
Event overview
Hospitality Tech Expo 2026 is Japan's first trade show for tourism, hotel and food-service technology, running 2-4 December 2026 at Ariake GYM-EX in Tokyo. The RX Japan event groups five special areas covering tourism DX, lodging DX, food-service DX, hospitality management and labour-shortage countermeasures.
It runs alongside HITEC TOKYO, the National Okami Summit 2026 and a local-government, tourism-association and DMO exchange meeting. Visitor registration is required in advance.
TL;DR
Visit to compare hotel and restaurant technology side by side, see live robot, smart-check-in and self-ordering demonstrations, and sit in on HITEC TOKYO sessions. The five special areas map to real operating budgets, so a hotel, ryokan, restaurant group or DMO team can shortlist vendors, check integration questions and meet Japanese and overseas suppliers in one December trip to Ariake.
Exhibit to reach Japanese hotel, ryokan, restaurant and destination-management decision makers who are actively replacing legacy systems and testing automation. The first-edition floor is compact and technology-focused, with HITEC TOKYO and the National Okami Summit bringing senior hospitality buyers. RX Japan's local organiser network, press programme and co-located conference give a new entrant a focused route into the market.
Attendees, exhibitors & solutions
Visitor profile
Typical attendee groups you can expect to meet.
Exhibitor profile
Main supplier and exhibitor segments present at the show.
Product categories
Key solution areas showcased across the event.
Location & Facilities
Halls & areas
1Ariake GYM-EX, 1-10-1 Ariake, Koto-ku, Tokyo 135-0063, Japan
Entrances & gates
Ariake GYM-EX main entrance
Main visitor entrance facing the Ariake waterfront; follow show signage from Ariake Tennis no Mori station.
Food options
On-site event cafe
On-site diningParking: The venue is a short walk from Ariake Tennis no Mori station on the Yurikamome. Surrounding roads and car parks are expected to be busy; use public transport and allow extra time for the 5-minute walk.
Gate: Enter through the Ariake GYM-EX main entrance; follow event signage from Ariake Tennis no Mori station.
Attend
Event days & opening times
Ticket info
Badge collection
Register online in advance and collect a badge at the Ariake GYM-EX reception on arrival.
Ticket notes
Advance visitor registration is required. No ticket price is printed on the official site.
Who runs the show
RX Japan Ltd.
Organiser
What's on
HITEC TOKYO
Japan's first HITEC hospitality-technology conference, programmed with HFTP and Japanese hotel technology leaders.
Ariake GYM-EX
National Okami Summit 2026
Annual gathering of ryokan proprietresses (okami), organised by Travel News-sha.
Ariake GYM-EX
Local Government x Tourism Association x DMO Exchange
Second edition of the exchange meeting co-organised with the Japan Travel and Tourism Association.
Ariake GYM-EX
Hospitality Education Course
Three-day programme powered by APacCHRIE on hospitality education in Asia.
Ariake GYM-EX
HITEC TOKYO
Hospitality technology conference programmed with HFTP and Japanese hotel technology leaders.
Hospitality Education Course
Three-day programme powered by APacCHRIE on hospitality education in Asia.
How the last edition performed
This edition
2026
Next edition
2027
The second edition moves to Pacifico Yokohama for 1-3 December 2027, according to the organiser schedule.
Venue moves from Ariake GYM-EX to Pacifico Yokohama
New this edition
HITEC TOKYO debut
First Japanese edition of the HFTP hospitality technology conference, staged inside the show.
SourceNational Okami Summit 2026
Annual ryokan proprietress summit organised by Travel News-sha and co-located with the expo.
SourceDMO exchange meeting
Second local-government, tourism-association and DMO exchange meeting, co-organised with the Japan Travel and Tourism Association.
SourceImpact
A first-edition Tokyo launch gives the Japanese hospitality market a dedicated technology floor at the moment hotels, ryokan and restaurant groups are rebuilding their systems around labour shortages and inbound demand.
Audience quality
Expect a senior, operations-led audience: hotel and ryokan owners, general managers, IT and revenue managers, restaurant operators, plus municipal tourism and DMO staff. The co-located HITEC TOKYO conference and National Okami Summit concentrate decision makers rather than casual visitors.
Exhibitor outcomes
The show suits vendors that can demonstrate a working integration and a Japanese-language deployment story. A compact first edition lowers cost per lead but limits volume, so set targets around qualified meetings and follow-up demos rather than raw badge scans.
Intelligence
Key market insights, trends, news and related events to help you understand the bigger picture.
Why it matters
Japan's hospitality sector is short of staff and is digitising hotels, restaurants and destination marketing at speed. A Tokyo show that puts PMS, smart check-in, service robots, POS, revenue management and inbound payment tools in one hall gives buyers a single comparison point, while foreign vendors get direct access to Japanese hotel groups, ryokan operators, DMOs and food-service chains.
Key trends shaping this market and its wider industry.
Labour shortage drives hotel automation
Japanese hotels and ryokan are deploying self-check-in, cleaning robots and remote front-desk tools as staffing remains tight.
What it changes: Technology that reduces shifts per room has a direct payback case for operators.
Inbound recovery lifts multilingual and payment spend
Record visitor volumes are pushing destinations and hotels to invest in multilingual apps, cashless payment and inbound CRM.
What it changes: Vendors with proven Japanese-language and inbound integrations have an advantage.
Restaurant groups consolidate their software stack
Food-service chains are replacing separate POS, ordering and inventory tools with integrated SaaS platforms.
What it changes: Integration capability, not point features, is becoming the buying criterion.
Other Japanese trade shows a hospitality technology buyer would combine with this Tokyo December trip.
Tourism Expo Japan 2026
Tokyo, Japan
Dates from circuit knowledge; confirm on the organiser site.
websiteSPA & WELLNESS JAPAN 2026
Tokyo, Japan
Dates from circuit knowledge; confirm on the organiser site.
websiteJAPAN IT WEEK 2027 Spring
Tokyo, Japan
Dates from circuit knowledge; confirm on the organiser site.
websiteAutumn 2026
Both sit before the December show and suit a combined Tokyo planning block.
Spring 2027
Useful for enterprise IT follow-up after the December edition.
Circuit dates are editorial estimates from the organisers' published calendars, not fetched for this listing.
Plan your trip
Choose from the following airports, with convenient access to the event and venue.
Tokyo Haneda Airport
Closest airport; Keikyu and monorail links connect to central Tokyo.
About 13 km
to venue
25-35 minutes by car or taxi
by car
Narita International Airport
Main international gateway; allow more time for immigration and baggage.
About 70 km
to venue
70-90 minutes by car or express train
by car
A range of accommodation options near the venue and across key areas.
USD 80–120 / night
Compact business hotels within a short train or taxi ride of the venue.
USD 140–220 / night
Walkable to Ariake GYM-EX and Tokyo Big Sight; book early for show week.
USD 260–420 / night
Bay-view hotels with larger rooms and easy taxi access to Ariake.
Get around the city with these convenient transport options.
Yurikamome
About 25 minutes; the venue is a 5-minute walk from the station.
Rinkai Line
About 20 minutes from Osaki; 17-minute walk to Ariake GYM-EX.
Plan your trip
Check the latest visa requirements and entry guidelines before travelling.
| Type | Who needs it | Fee | Processing | |
|---|---|---|---|---|
| Short-term business visitor | Nationals not covered by Japan visa exemption arrangements | $25.00 | 5-10 working days |
Many nationalities can enter Japan visa-free for short business trips; check the MOFA list for your passport before booking.
Japan accepts ATA carnets for temporary admission of exhibition goods; confirm the goods schedule with your freight forwarder.
Official visa pageWeather
December is cool and dry in Tokyo, with daytime highs around 10-12°C and nights near 4-6°C. Rain is infrequent but a light coat is useful.
Plan for the climate
Check temperatures and pack accordingly
Venue connectivity
Free Wi-Fi is usually available in the venue and at nearby stations; a Japanese eSIM or pocket Wi-Fi is useful for exhibitor demos and lead capture.
Ride-hailing
Taxis
Public transit
Car rentals
Useful information to help you have a smooth and respectful visit.
Tipping is not customary
Service charges are included; leaving cash on the table can cause confusion.
Punctuality matters
Meetings start on time and business cards are exchanged with both hands; bring plenty of cards.
Practical guides
Everything needed to arrive prepared, navigate the event, and make the visit productive.
Destination: Tokyo Haneda (HND)
Book early for the first week of December, when year-end business travel and holiday demand overlap.
Many business visitors enter Japan visa-free for short stays; others need a short-term business visa before travel.
Estimated cost: USD 0-25 depending on nationality
Processing: 5-10 working days if a visa is required
Carry a letter from your employer stating the purpose of the visit and your hotel booking.
OfficialGet to the venue and around the city with these options.
Airport → venue: From HND take the Keikyu line and Yurikamome via Shimbashi, or a taxi in 25-35 minutes. From NRT use the Narita Express or Keisei Skyliner to central Tokyo, then the Yurikamome.
Hotel → venue: Ariake and Odaiba hotels are a short taxi or train ride from Ariake Tennis no Mori station.
Ride-hail: Taxi apps and GO work in Tokyo; taxis are metered and drop-off near the venue can be congested.
Public transit: Yurikamome to Ariake Tennis no Mori (5-minute walk) or Rinkai Line to Kokusai-Tenjijo (17-minute walk).
Parking: No dedicated show car park is confirmed; use nearby paid car parks and allow extra time.
Plan and pack for the event climate.
Month: December
Temperature: 4-12°C
Seasonality: Cool and mostly dry; low chance of rain, short daylight hours.
Packing: Warm layers, a light coat, comfortable shoes for the walk from the station, and a power bank for a full show day.
Plan your trip
Best day to visit: Day 2 (3 December 2026)
Day 2 has a full conference programme and the busiest exhibition floor, after opening-day setup and before the shorter final day. Book supplier meetings early and keep the final afternoon for follow-ups.
Register for a visitor badge and book flights — Registration is required before entry; confirm the badge email.
Book a hotel in Ariake or Odaiba — Show week overlaps year-end demand; book a refundable rate.
Build a shortlist of exhibitors and HITEC sessions — Pick two or three special areas and book meetings.
Check the venue route and weather — Yurikamome to Ariake Tennis no Mori, then a 5-minute walk.
Pack badge confirmation, cards and power bank — Doors open at 10:00; arrive early for the first session.
Arrive at Ariake Tennis no Mori and walk to the venue
Ariake GYM-EX main entranceRegistration and opening of the Lodging DX area
Ariake GYM-EX hallSupplier meetings on PMS, smart check-in and robots
Exhibitor standsHITEC TOKYO conference session
Conference stageteamLab Planets Tokyo
Digital Art Museum
About 15 minutes by taxi from Ariake
A globally known immersive attraction and a benchmark for experience design.
Odaiba seaside promenade
Waterfront Walk
About 15 minutes by train
Bay views, dining and a break from the show floor.
HITEC TOKYO conference area
Conference networking
Best chance to meet hotel technology leaders and speakers.
National Okami Summit 2026
Industry gathering
Ryokan proprietresses and operators; approach through the organiser desk.
Japanese buyers value a polite, precise follow-up. Reference the specific conversation and any Japanese-language support you can offer; avoid generic mass mail.
Budget
Shell scheme
JPY 55000–80000 / m²
Raw space
JPY 45000–65000 / m²
Standard booth
9 m²
No 2026 tariff was published; figures are estimates for a Tokyo first-edition show.
sourceAdjust the inputs below to create a directional event budget.
This is a directional estimate. Please verify live rates before booking.
Official cost items and estimated ranges for exhibitors.
Booth
exhibitor · 9 sqm shell
JPY 500000–700000 / per booth
Booth
exhibitor · raw space
JPY 1600000–2400000 / 36 sqm
Hotel
both · budget
USD 80–120 / per night
Hotel
both · mid
USD 140–220 / per night
Per diem
both · standard
USD 50–90 / per day
Freight
exhibitor · overseas
USD 1500–4000 / per shipment
| Item | For | Tier | Estimated range | Status | As of |
|---|---|---|---|---|---|
| Booth | exhibitor | 9 sqm shell | JPY 500000–700000 / per booth | estimate | 2026-10-31 |
| Booth | exhibitor | raw space | JPY 1600000–2400000 / 36 sqm | estimate | 2026-10-31 |
| Hotel | both | budget | USD 80–120 / per night | estimate | 2026-10-31 |
| Hotel | both | mid | USD 140–220 / per night | estimate | 2026-10-31 |
| Per diem | both | standard | USD 50–90 / per day | estimate | 2026-10-31 |
| Freight | exhibitor | overseas | USD 1500–4000 / per shipment | estimate | 2026-10-31 |
Decision
Answer six quick questions to see whether to visit, exhibit or skip.
QUESTION 1 OF 6
Which best describes your role?
Compare participation options side by side to choose the best fit for your objectives.
visit
You have a shortlist to compare and can meet vendors in person.
Best for
Hotel, ryokan, restaurant and DMO teams with a live technology decision
Min. budget
$1,500.00
Timeline
Book 4-6 weeks ahead
Risks
December travel is expensive
First-edition floor may be smaller than expected
exhibit
You can show a local deployment story and staff the stand in Japanese.
Best for
Hospitality technology vendors entering or expanding in Japan
Min. budget
$12,000.00
Timeline
Commit 90 days ahead
Risks
Small first-edition audience
Japanese-language support is expected
skip
No approved budget and no Japan market plan for 2027.
Best for
Buyers with no budget or decision timeline this year
Timeline
Revisit in 2027
Risks
Missing early vendor introductions
Book with
RX Japan Ltd.
Organises the show and the co-located HITEC TOKYO and industry meetings.
Organiser named on the official event page
Tokyo Big Sight (Ariake GYM-EX)
Runs the Ariake GYM-EX exhibition hall and publishes access guidance.
Venue operator; not a commercial sponsor
Tokyo Convention & Visitors Bureau
Tokyo destination information and visitor support for delegates.
Public destination body; not an official show partner
Japan Hotel Association
National hotel industry body relevant to accommodation buyers.
Industry association; not an official show partner
Recommended providers
Ministry of Foreign Affairs of Japan
Official visa and exemption guidance.
Compare Ariake and Odaiba rates; book a refundable option early.
Japanese carrier with domestic and international connections to Haneda.
Exhibition forwarding and customs clearance in Japan.
Travel and business liability cover; confirm exhibition cover.
Official Tokyo tourism information for Odaiba and central Tokyo.
Export badge scans and card data to a CRM for follow-up.
FAQs & glossary
Frequently asked
Glossary
Also known as
Alternate names and search phrases for this event.
5 more alternate names hidden
Trust footer
3
References
2
Publishers
3
Date checked
RX Japan Ltd.
Tokyo Big Sight Inc.
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