Digital buyer journeys
What digital buyer journeys means for buyers and exhibitors in this sector.
Event overview
Overview
The Infusion Nurses Society Annual Meeting & Exhibition is a premier event for infusion nursing professionals, taking place from May 1-4, 2027, at the Hyatt Regency Dallas, TX.
This event showcases the latest advancements in patient care and infusion products, featuring high-quality sessions that address clinical practice gaps.
Attendees will connect with peers, exchange insights, and gain knowledge from industry leaders.
TL;DR
- 1Dates and Venue: The Infusion Nurses Society Annual Meeting & Exhibition takes place from May 1-4, 2027, at Hyatt Regency Dallas, TX.
- 2Scale and Focus: This event gathers over 5,000 infusion nurses and clinicians to discuss advancements in infusion therapy.
- 3Organiser: Hosted by the Infusion Nurses Society, known for its commitment to infusion nursing excellence.
- 4Buyer Authority: Attendees include infusion nurses, healthcare professionals, and industry leaders involved in infusion therapy.
- 5Entry: Registration details and additional information can be found on the official website.
Why visit
Attendees will benefit from networking opportunities with over 5,000 infusion professionals, access to cutting-edge educational sessions, and insights into the latest infusion therapy advancements. Attendees include infusion nurses, healthcare professionals, and industry leaders involved in infusion therapy.
Why exhibit
For infusion device makers, pharmaceutical suppliers, and clinical education providers, the INS Annual Meeting puts product specialists in front of practising infusion nurses who evaluate vascular access devices, infusion sets, and standards-aligned training. Attendees include infusion nurses, healthcare professionals, and industry leaders involved in infusion therapy.
Attendees, exhibitors & solutions
Who this event is for
Visitor profile
Typical attendee groups you can expect to meet.
Infusion nurses seeking the latest clinical practices
Healthcare professionals involved in infusion therapy
Clinical educators and trainers
Nurse managers and administrators
Pharmaceutical representatives
Healthcare technology providers
Exhibitor profile
Main supplier and exhibitor segments present at the show.
Vascular access device and catheter manufacturers
Infusion pump and IV set suppliers
Pharmaceutical and biologic therapy companies with infusion products
Infusion nursing education and certification providers
Clinical training and simulation vendors for nursing teams
Infection prevention and catheter securement suppliers
Healthcare technology vendors supporting infusion documentation
Home infusion and specialty pharmacy service providers
Product categories
Key solution areas showcased across the event.
Peripheral and central vascular access devices
Infusion pumps and administration sets
Catheter securement and dressing products
Infection prevention supplies for infusion care
Infusion therapy standards and clinical education resources
Simulation and competency training tools for nurses
Electronic infusion documentation and EHR integrations
Home infusion equipment and specialty pharmacy services
Location & Facilities
Venue
Hyatt Regency Dallas
Dallas, TX, United States
Facilities
Parking
Hyatt Regency Dallas in Dallas, TX typically provides on-site or adjacent visitor parking during major trade fairs; confirm daily rates, payment methods and hall access on the organiser or venue website before travel.
Food options
On-site catering
On-site diningParking: Hyatt Regency Dallas in Dallas, TX typically provides on-site or adjacent visitor parking during major trade fairs; confirm daily rates, payment methods and hall access on the organiser or venue website before travel.
Gate: Follow organiser signage to the main visitor entrance at Hyatt Regency Dallas for badge collection; allow extra time for security screening during peak morning arrival.
Attend
Entry & tickets
Event days & opening times
DayOpening hours
:8:00 AM – 5:00 PM daily
Who runs the show
Organisers
Infusion Nurses Society
Intelligence
Market context
Key market insights, trends, news and related events to help you understand the bigger picture.
Dallas, TX, United States
Why it matters
On 2027-05-01 to 2027-05-04, Infusion Nurses Society Annual Meeting & Exhibition - INS in Dallas, TX covering Infusion devices and equipment, IV therapy products, Patient care solutions, Clinical education resources, Infusion ther gives medical buyers a single calendar window to compare suppliers, validate specs on the stand, and book follow-ups before the next buying cycle - especially when your roadmap matches the published exhibitor profile.
Industry trends
Key trends shaping this market and its wider industry.
Sustainability in procurement
What sustainability in procurement means for buyers and exhibitors in this sector.
Automation and labour efficiency
What automation and labour efficiency means for buyers and exhibitors in this sector.
Regional supply-chain resilience
What regional supply-chain resilience means for buyers and exhibitors in this sector.
Hybrid engagement models
What hybrid engagement models means for buyers and exhibitors in this sector.
Plan your trip
Travel & logistics
Local currency · USD
Arrival airports
Choose from the following airports, with convenient access to the event and venue.
Dallas/Fort Worth International Airport
DFW is the main international gateway for the Dallas meeting, with the widest choice of nonstop long-haul and domestic routes. DART Orange Line rail connects the DFW Airport station to downtown Dallas; taxi and rideshare pick up at the terminal. Confirm terminal and pickup zone before landing
approx. 20 mi (32 km) from the Hyatt Regency Dallas
to venue
30-45 min in normal traffic; allow 50-60 min at peak
by car
Dallas Love Field
Love Field is the closer airport to downtown and the Market Center / Love Field hotel cluster, but it handles mainly domestic Southwest and limited other services. Rideshare and taxi are the quickest connection; no direct rail link to the Hyatt Regency Dallas
approx. 7 mi (11 km) from the Hyatt Regency Dallas
to venue
15-25 min depending on traffic
by car
Hotel tiers
A range of accommodation options near the venue and across key areas.
Dallas Marriott Downtown
4-star
Downtown Dallas4.5
USD 185–235 / night
Closest walkable downtown option to the Hyatt Regency Dallas; pet-friendly with on-site parking. Returned in the 1-4 May 2027 hotel search with the nightly rate displayed in INR, so reprice in USD before booking.
Le Meridien Dallas by the Galleria
4-star
Galleria / North Dallas4.0
USD 165–205 / night
About 10 mi north of downtown in the Galleria shopping district; better for delegates combining the meeting with retail or North Dallas supplier visits than for walking to sessions.
Courtyard by Marriott Dallas Northwest
4-star
Northwest Dallas4.1
USD 140–175 / night
Pool and free parking noted in the Google Hotels capture; a value 4-star base if you plan to drive to the Hyatt Regency Dallas each morning.
Courtyard by Marriott Irving Las Colinas
4-star
Irving / Las Colinas4.1
USD 150–185 / night
Between DFW and downtown, which suits late international arrivals who prefer not to drive into the city after landing.
Holiday Inn Express & Suites Dallas NW Hwy - Love Field
3-star
Northwest Dallas near Love Field4.4
USD 120–150 / night
Hot tub and free cancellation flagged in the capture; the most direct option if you fly into Love Field (DAL) and want a short transfer.
Holiday Inn Dallas Market Center Love Field
3-star
Market Center / near Love Field3.4
USD 105–135 / night
Budget-leaning choice with pool and free cancellation noted. Guest rating is the lowest in this set, so check recent reviews for noise or maintenance comments before booking.
Hotel Mockingbird, Dallas, a Tribute Portfolio Hotel
4-star
Mockingbird / Central Dallas4.0
USD 175–230 / night
Boutique-style property returned in the same 1-4 May 2027 search; quieter than downtown with a short drive to the Hyatt Regency Dallas.
Local transport
Get around the city with these convenient transport options.
metro / light rail (DART Orange Line)
Estimated costCost TBA
Best forDFW Airport station to West End or Union Station, downtown Dallas, then a short walk or rideshare to Hyatt Regency Dallas
DART rail links the DFW Airport station with downtown Dallas. Journey time is roughly 50-60 min including the platform walk, and the line runs later into the evening than commuter rail - check the last service if your flight lands late.
commuter rail (Trinity Railway Express)
Estimated costCost TBA
Best forCentrePort/DFW Airport station to Dallas Union Station
TRE is a weekday commuter service between DFW and downtown Dallas; it does not run all day at weekends, so check the timetable if you arrive on a Saturday or Sunday.
taxi / rideshare
Estimated costCost TBA
Best forDallas/Fort Worth International Airport (DFW) to Hyatt Regency Dallas
The fastest door-to-door option with exhibition materials; journey is 30-45 min in normal traffic but can stretch at rush hour on the I-35E and Woodall Rodgers approaches.
taxi / rideshare
Estimated costCost TBA
Best forDallas Love Field (DAL) to Hyatt Regency Dallas
The shorter airport run at roughly 15-25 min; useful if you are staying in the Market Center / Love Field hotel cluster and only need a short hop to the venue.
hotel shuttle / shared transfer
Estimated costCost TBA
Best forAirport to downtown Dallas hotels
Not every downtown Dallas hotel runs an airport shuttle; ask the property directly when you book rather than assuming a complimentary service.
parking
Estimated costCost TBA
Best forHyatt Regency Dallas on-site self-park and valet
If you drive in from Irving or Las Colinas, add daily parking to the hotel budget; some suburban hotels in this list include free parking, which can make a car economical for a multi-day stay.
walking
Estimated costNo fare
Best forDowntown Dallas hotels (Dallas Marriott Downtown, West End) to Hyatt Regency Dallas
Downtown Dallas blocks are long and summer heat is intense; most delegates based downtown still take a short rideshare for evening events away from the venue.
Weather
Dallas in late April and early May sits in a warm, humid spring pattern: daytime highs usually land around 27-30 C (80-86 F) with overnight lows near 16-19 C (61-66 F), and short, heavy thunderstorms are common as spring fronts cross North Texas. Meeting rooms at the Hyatt Regency Dallas are strongly air-conditioned, so pack a light layer for long clinical sessions even when it is hot outside. Keep a compact umbrella and a water bottle for transfers, and check an updated Dallas forecast and any severe-weather advisories in the 48 hours before travel.
Plan for the climate
Check temperatures and pack accordingly
Venue connectivity
US mobile networks (AT&T, T-Mobile, Verizon) use 4G LTE and 5G; visiting delegates from Europe or Asia should confirm their roaming plan or buy a US eSIM before departure, because pay-as-you-go data outside a bundle is expensive. Power is 120 V at 60 Hz with Type A and Type B plugs, so bring a plug adapter and check that chargers and infusion-related demo devices are dual-voltage. Free Wi-Fi is typically available in the Hyatt Regency Dallas guest rooms and public areas and at DFW and DAL terminals, but conference-centre Wi-Fi can be congested during large sessions - download programme PDFs and the INS app content in advance.
Ride-hailing
Taxis
Public transit
Car rentals
Cultural notes
Useful information to help you have a smooth and respectful visit.
Business dress
Infusion nursing meetings in Dallas run business casual: conference attire for delegates and branded polos or smart casual with comfortable shoes for exhibitors facing long exhibit-hall shifts. A jacket helps for hospital-system and supplier meetings held alongside the programme.
Tipping
Standard US service norms apply in Dallas: 15-20 percent at restaurants, a dollar or two per drink at bars, and a few dollars per day for hotel housekeeping. Rideshare tips are optional but customary.
Arrival timing
Plan to land a day before the first session if you fly in from Europe, Asia or Australia; jet lag hits hardest during long clinical programming, and a buffer day also protects against DFW weather delays in spring.
Getting around
Dallas is car-centric and downtown blocks are long. Rideshare apps are the default for short hops between hotels, restaurants and the venue, and pedestrian routes around Reunion Boulevard include highway-adjacent crossings, so stay alert after dark.
Local etiquette
Texan professional settings are friendly and fairly informal; introductions by first name and small talk before business are normal. Punctuality is expected for sessions and scheduled meetings, and business cards are still commonly exchanged with suppliers.
Spring weather awareness
Late April and early May fall in North Texas storm season. Dallas venues test sirens monthly and buildings have designated shelter areas; follow venue staff instructions if a severe thunderstorm or tornado warning is issued during the meeting.
Practical guides
Visitor & Exhibitor Essentials
Everything needed to arrive prepared, navigate the event, and make the visit productive.
Flights
Destination: DFW
Fare snapshots were pulled for 1-5 May 2027, so treat every label as a moment in time rather than a locked price. New York JFK to DFW showed frequent nonstops of about four hours; London Heathrow and Sydney both offered nonstop options to DFW, while Tokyo Narita, Singapore and Dubai routings typically connect through Asia, Europe or the US East Coast. Book DFW for international legs and compare DAL only for domestic connections into Love Field. Build in a buffer for spring thunderstorms, which can delay afternoon departures at both Dallas airports, and reprice on the airline site once your registration is confirmed.
Transport
Get to the venue and around the city with these options.
Airport → venue: Primary gateways: Dallas/Fort Worth International Airport (DFW): 30-45 min in normal traffic; allow 50-60 min at peak; Dallas Love Field (DAL): 15-25 min depending on traffic. Allow road or rail time to Hyatt Regency Dallas; on-site parking is usually available at major exhibition venues.
Hotel → venue: Precinct hotels near Hyatt Regency Dallas: Downtown Dallas: Dallas Marriott Downtown; Galleria / North Dallas: Le Meridien Dallas by the Galleria; Northwest Dallas: Courtyard by Marriott Dallas Northwest.
Ride-hail: Uber and Lyft both operate across Dallas, including pickups at DFW and DAL under the airports' designated rideshare zones. Fares vary with demand: downtown-to-Hyatt hops are short, while DFW transfers run roughly USD 45-60 and Love Field transfers roughly USD 25-35, so compare the app quote with a metered taxi at the terminal rank. For early morning sessions, schedule the ride the night before because downtown supply can thin out before 07:00.
Public transit: Dallas Area Rapid Transit (DART) light rail is the backbone of public transport: the Orange Line connects DFW Airport station with downtown Dallas, and West End station is the closest practical stop for the Hyatt Regency Dallas, roughly a 10-15 min walk or a short rideshare. Buy a day pass if you plan more than two journeys, and validate fares on the DART site before travel. Trinity Railway Express (TRE) also links CentrePort/DFW Airport with Dallas Union Station but runs mainly on weekdays. Allow extra time with luggage or exhibition materials, and note that evening service is less frequent than daytime.
Parking: The Hyatt Regency Dallas has on-site self-park and valet for guests and visitors; expect roughly USD 25-35 per day for self-parking and a higher valet rate, and confirm current charges with the venue when you book, as event-day pricing can differ. Several hotels in this list, including the Courtyard properties in Northwest Dallas and Irving / Las Colinas, advertise free parking, which can make a rental car economical for a three- or four-night stay. Downtown Dallas garage rates vary block by block, and spaces fill quickly during large citywide events, so arrive early or use hotel parking.
Weather
Plan and pack for the event climate.
Month: May 2027 (late April into early May)
Temperature: Expect daytime highs around 27-30 C (80-86 F) and overnight lows near 16-19 C (61-66 F) during the Dallas meeting window, with a few hotter afternoons touching the low 30s C. Venue meeting rooms are cooled well below outdoor temperatures, so plan for a 10 C swing between hall and street.
Seasonality: Late April and early May are among Dallas's wetter spring weeks, with fast-moving thunderstorms that can drop heavy rain in under an hour and then clear. Severe-weather watches are not unusual in North Texas at this time of year. Most of the meeting is indoors, but keep a compact umbrella for hotel-to-venue transfers and allow extra time if storms affect DFW flight operations.
Packing: Pack light, breathable layers for warm outdoor transfers plus a sweater or shawl for heavily air-conditioned session rooms, comfortable walking shoes for long exhibit-hall and hospital-visit days, and a compact umbrella. Bring a refillable water bottle, sunscreen for the walk between Reunion Tower area hotels and the venue, a plug adapter for 120 V Type A/B outlets, and business casual attire for sessions and supplier meetings.
Plan your trip
Planning
Best day to visit: Day 2 (mid-show)
Mid-show days at Infusion Nurses Society Annual Meeting & Exhibition - INS usually combine full exhibitor attendance with scheduled B2B meetings, before early pack-down on the final day.
Day 1
Check continuing education requirements and note which sessions award contact hours.
Day 2
Pack business casual attire plus comfortable shoes for walking the exhibit hall.
Day 3
Prepare questions and a short product interest list for vascular access and infusion pump vendors.; Confirm ground transport from DFW or DAL to the Hyatt Regency Dallas and allow traffic buffer.
Day 4
Check local Dallas weather in late April and pack layers for air-conditioned meeting rooms.; Save the organiser contact and help desk details in case of last-minute schedule changes.
Day 5
Set up a shared notes doc for booth contacts and clinical evidence you want to follow up on.; Arrange any hospital or supplier meetings around the main session blocks before you travel.
Day 6
Charge devices and pack a portable battery for long exhibit-hall days.; Confirm your INS Annual Meeting registration and badge type, and print or download a digital badge.; Review the INS standards updates beforehand so your booth questions are specific.
Day 7
Book the Dallas hotel room for 1-4 May 2027 while the downtown cluster still has inventory.
Day 8
Reserve DFW or DAL flights and check whether a DART rail leg fits your arrival time.
Day 9
Download the INS conference programme and mark the clinical sessions and poster slots you want to attend.
Sample visitor itinerary
Route-optimised day
Day 1 · morning
Registration and hall orientation at Hyatt Regency Dallas
Day 2 · core sessions
Supplier meetings and product demos
Day 3 · wrap-up
Final negotiations and follow-up
Networking spots
2Infusion Nurses Society Annual Meeting & Exhibition - INS registration concourse
Hyatt Regency Dallas
Central meeting point before and between hall appointments during show days.
Organiser B2B lounge (if offered)
Hyatt Regency Dallas
Hosted matchmaking and buyer programmes when published by the organiser.
Budget
Costs & budget
Build your working budget
Adjust the inputs below to create a directional event budget.
Estimated budget
Live estimate
- Hotel × 2 nights$230.00
- Per diem × 2$150.00
Estimated total$380.00
This is a directional estimate. Please verify live rates before booking.
Decision
Visit, exhibit, or skip?
Should you go?
Use this quick check to decide whether Infusion Nurses Society Annual Meeting & Exhibition - INS fits your visit, exhibit or skip plan.
QUESTION 1 OF 6
For Infusion Nurses Society Annual Meeting & Exhibition - INS, what is your primary role on the show floor?
Decision matrix
Compare participation options side by side to choose the best fit for your objectives.
visit
Your category focus and target suppliers align with the official exhibitor profile.
Best for
Buyers, engineers, and delegates sourcing Infusion devices and equipment and IV therapy products solutions and benchmarking suppliers at Infusion Nurses Society Annual Meeting & Exhibition - INS in Dallas, TX.
Min. budget
$620.00
Timeline
4-8 weeks before opening day for registration, hotels, and travel.
Risks
Session times and ticket tiers may change - confirm the official agenda before booking.
exhibit
You have a defined lead-generation or distributor recruitment goal for this market.
Best for
Brands and manufacturers launching Infusion devices and equipment and IV therapy products products who need qualified meetings with the event's trade audience.
Min. budget
$2,790.00
Timeline
3-6 months for stand booking, freight, staffing, and pre-show marketing.
Risks
Booth pricing and corner premiums vary by hall - confirm with the organiser sales team.
skip
Audience, geography, or commercial goals do not justify travel and stand costs this cycle.
Best for
Teams with weak category fit, budget constraints, or overlapping commitments during the Dallas, TX show week.
Timeline
N/A
Risks
Skipping may mean missing buyer meetings if competitors exhibit or attend the same week.
FAQs & glossary
Answers
Frequently asked
Where exactly does the INS Annual Meeting take place?
The listing identifies the Hyatt Regency Dallas in Dallas, Texas as the host venue. Confirm the final meeting space and any room assignments in the INS attendee materials once registration opens.
Which airport should I fly into for the INS Annual Meeting?
Dallas has two gateways: Dallas/Fort Worth International (DFW) and Dallas Love Field (DAL). DFW offers the broadest domestic and international schedule; DAL is closer to downtown. Both connect to the Hyatt Regency Dallas by rideshare, taxi, or DART rail.
How do I register as an exhibitor for the INS Annual Meeting?
Exhibitor and attendee registration routes run through the Infusion Nurses Society organiser site. Check the INS meeting pages for the current prospectus, booth pricing, and deadline dates before committing budget.
What is the nearest hotel cluster to the Hyatt Regency Dallas?
Downtown Dallas properties sit closest, with the Dallas Marriott Downtown among the hotels returned in the 1-4 May 2027 hotel capture. Northwest Dallas and Market Center properties near Love Field offer secondary options with parking.
How far in advance should I book travel for the May meeting?
Aim to book flights and hotel rooms at least two to three months out, especially for international origins such as London, Tokyo, Singapore, or Sydney where nonstop capacity is limited. Track fares on Google Flights once your registration is confirmed.
Is the INS Annual Meeting a nursing-only event?
The listing positions it as a meeting for infusion nurses and clinicians. Exhibit staff should expect a specialist audience of infusion therapy practitioners and healthcare leaders rather than a broad hospital procurement show.
Glossary
- INS
- Infusion Nurses Society, the professional body organising the annual meeting and the source of infusion therapy standards referenced across the programme.
- Infusion therapy
- Delivery of medication or fluids through a needle or catheter, including IV therapy, that forms the clinical focus of the INS Annual Meeting.
- CRNI
- Credential held by certified registered nurses in infusion, a frequent designation among INS attendees and speakers.
- Vascular access
- The clinical discipline of placing and maintaining IV lines and central catheters - a core product and education area for exhibitors.
- Contact hours
- Continuing nursing education credits awarded for accredited sessions; INS meeting attendees track these toward licensure and certification.
- Poster session
- Research and practice poster displays typically shown alongside the clinical education programme at nursing meetings such as INS.
- Exhibit hall
- The trade floor where infusion device, pharmaceutical, and clinical education suppliers meet attending nurses during the meeting.
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Also known as
Alternate names and search phrases for this event.
- Dallas healthcare conference
- Infusion Nurses Society Annual Meeting & Exhibition - INS 2027
- Infusion Nurses Society Annual Meeting & Exhibition 2027
- Infusion Nurses Society Annual Meeting & Exhibition Dallas, TX 2027
- Infusion Nurses Society Annual 2027
- Infusion Nurses Society Annual Dallas, TX 2027
- Meeting 2027
- Meeting Dallas, TX 2027
Digital business cards for the show floor
Display a free company card at your booth, or share your professional card on the show floor.