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    Dates

    21–24 Oct 2026

    City / country

    Nadarzyn, Poland

    Venue

    PTAK WARSAW EXPO

    Time

    10:00 AM – 5:00 PM

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    Event overview

    Overview

    Hotel Equipment Expo is a specialized industry event taking place at Ptak Warsaw Expo, the largest trade and congress center in Central Europe.

    It aims to bring together all branches of the hotel industry and create favorable conditions for professional business contacts.

    The event will showcase the latest trends in hotel design, technology, gastronomy, and wellness.

    TL;DR

    1. 1Second Edition: Hotel Equipment Expo runs October 21-24, 2026 as the second edition of the HoReCa equipment show.
    2. 2Venue: Hosted at PTAK Warsaw Expo in Nadarzyn, Poland, the largest trade centre in the country.
    3. 3Product Scope: Exhibits span hotel design, technology and equipment for hotels, restaurants and catering.
    4. 4Free Entry: Visitors who register online or at the event office receive a free ticket.
    5. 5Business Audience: The show connects HoReCa buyers with suppliers of guest-experience and hospitality solutions.

    Why visit

    Visitors will gain insights into the latest industry trends, network with key players, and explore innovative products that can enhance their operations. Venue: Hosted at PTAK Warsaw Expo in Nadarzyn, Poland, the largest trade centre in the country. Free Entry: Visitors who register online or at the event office receive a free ticket.

    Why exhibit

    Exhibitors will have the opportunity to showcase their products to a targeted audience of industry professionals, generate high-quality leads, and establish valuable business relationships. Networking opportunities with industry leaders. The Hotel Equipment Expo serves as a crucial platform for the hotel industry, facilitating connections between suppliers and buyers. It highlights innovative solutions that enhance operational efficiency and guest satisfaction, making it a.

    Attendees, exhibitors & solutions

    Who this event is for

    Visitor profile

    Typical attendee groups you can expect to meet.

    Owners and management staff of accommodation facilities (hotels, guesthouses, rental apartments)
    Food and beverage managers responsible for restaurant and catering services
    Architects and interior designers developing hotel space concepts
    Spa and wellness managers creating and maintaining relaxation areas
    Investors and developers interested in hotel and gastronomy projects
    Event operators and MICE companies seeking venues and solutions for conferences and banquets

    Exhibitor profile

    Main supplier and exhibitor segments present at the show.

    Manufacturers and distributors of food service equipment (ovens, dishwashers, coffee machines)
    Furniture and interior design manufacturers (contract furniture, decorative lighting, hotel textiles)
    Suppliers of cosmetics and equipment for wellness & spa areas (saunas, jacuzzis, fitness equipment)
    Marketing agencies and consulting firms specializing in advertising strategies and e-commerce
    Booking platforms and franchise networks (room sales systems, loyalty programs)
    Suppliers of hygiene and safety products (cleaning agents, consumables, disinfection systems)

    Product categories

    Key solution areas showcased across the event.

    Hotel room design and furnishings (furniture, decorations, modern decor elements)
    Professional food service infrastructure (kitchens, F&B equipment, management systems)
    Wellness & spa (saunas, jacuzzis, treatments, fitness equipment)
    Safety and hygiene (sanitary procedures, safety systems, cleaning agents)
    Hotel technology and software (PMS, channel manager, revenue management)
    Automation and IoT in hospitality (smart locks, remote control, consumption monitoring sensors)

    Location & Facilities

    Venue

    Open in Google Maps

    Halls & areas

    1
    Hall F

    PTAK WARSAW EXPO

    Al. Katowicka 62, 05-830 Nadarzyn, Poland

    Parking: Free parking available.

    Attend

    Entry & tickets

    Free registration

    Event days & opening times

    DayOpening hours
    10:00 AM –5:00 PM
    Register

    Build-up & tear-down

    Setup starts19 Oct 2026
    Setup ends20 Oct 2026
    Teardown starts24 Oct 2026
    Teardown ends25 Oct 2026

    Who runs the show

    Organisers

    Ptak Warsaw Expo

    CallWebsite

    How the last edition performed

    Previous edition

    Current edition

    2026

    Forecast — not final

    Impact

    A bigger and stronger platform

    Hotel Equipment Expo is a specialized industry event taking place at Ptak Warsaw Expo, the largest trade and congress center in Central Europe. It aims to bring together all branches of the hotel industry and create favorable conditions for professional business contacts. The event will showcase the latest trends in hotel design, technology, gastronomy, and wellness. The Hotel Equipment Expo serves as a crucial platform for the hotel industry, facilitating connections between.

    Audience quality

    High-value decision-makers

    Visitors typically include Owners and management staff of accommodation facilities (hotels, guesthouses, rental apartments), Food and beverage managers responsible for restaurant and catering services, Architects and interior designers developing hotel space concepts, Spa and wellness managers creating and maintaining relaxation areas. 2nd edition of Hotel Equipment Expo from October 21-24, 2026. Location: Ptak Warsaw Expo, Nadarzyn, Poland. Showcasing latest trends in hotel design and technology.

    Exhibitor outcomes

    Real business growth

    Exhibitors will have the opportunity to showcase their products to a targeted audience of industry professionals, generate high-quality leads, and establish valuable business relationships. Networking opportunities with industry leaders. The Hotel Equipment Expo serves as a crucial platform for the hotel industry, facilitating connections between suppliers and buyers. It highlights innovative solutions that enhance operational efficiency and guest satisfaction, making it a.

    Intelligence

    Market context

    Key market insights, trends, news and related events to help you understand the bigger picture.

    Central & Eastern Europe — Poland (Masovian/Mazowieckie region, Nadarzyn–Warsaw corridor)

    Why it matters

    PTAK Warsaw Expo is one of Central Europe's largest exhibition complexes, and the wider Warsaw corridor is the region's main hub for hotel development, refurbishment and HoReCa supply. Poland's hospitality stock continues to expand and upgrade, so this edition is a practical single-stop sourcing trip for operators, distributors and interior/equipment specifiers who need CEE suppliers, pricing and lead times without travelling to Milan or Hamburg.

    Industry trends

    Key trends shaping this market and its wider industry.

    01

    Digital buyer journeys

    Professionals expect pre-show agendas, product finders, and meeting tools; suppliers align demos and literature to short on-stand decision cycles.

    02

    Sustainability in procurement

    Energy use, recyclable materials, and carbon reporting increasingly appear in RFPs and exhibitor scorecards across industrial trade fairs.

    03

    Automation and labour efficiency

    Visitors benchmark machinery, software, and services that reduce downtime, staffing pressure, and total cost of ownership.

    04

    Regional supply-chain resilience

    Buyers diversify suppliers across Europe, MENA, and Asia while favouring vendors with local service, spare parts, and training.

    05

    Hybrid engagement models

    Live demonstrations remain decisive, but follow-up webinars, digital catalogues, and year-round supplier portals extend the commercial window after the show.

    European hotel & HoReCa equipment circuit

    Book 3–6 months ahead for exhibitor space; visit tickets and travel can be planned 4–8 weeks out.

    Hotel Equipment Expo sits in the same buying circuit as Europe's large hospitality-equipment fairs. Buyers typically attend one major international fair per year plus one regional event for supplier and price benchmarking.

    Autumn (October–November)

    Hotel Equipment Expo (Nadarzyn) and EquipHotel Paris fall in this window — plan budgets once per autumn cycle.

    Spring (March–April)

    INTERNORGA (Hamburg) anchors the spring buying window for equipment and F&B supply.

    Odd/even year cycle

    HostMilano and EquipHotel run on alternating-year cycles — check the current edition year before committing travel.

    Peer-event names, cities and websites are drawn from the established European hospitality-equipment circuit; verify dates on each organiser site before booking.

    Plan your trip

    Travel & logistics

    Arrival airports

    Choose from the following airports, with convenient access to the event and venue.

    Hotel tiers

    A range of accommodation options near the venue and across key areas.

    Budget
    Raszyn / Okęcie airport corridor, 10–18 km from the venue

    USD 45–75 / night

    Simple business rooms with parking; expect a 15–25 min drive to PTAK Warsaw Expo off-peak.

    source
    Mid-range
    Michałowice / Kajetany / Nadarzyn, 4–8 km from the venue

    USD 80–130 / night

    Closest cluster to the exhibition centre — best choice for exhibitors and multi-day visitors. Book early for show week.

    source
    Premium
    Warsaw Okęcie and central Warsaw, 14–22 km from the venue

    USD 150–260 / night

    Full-service hotels with gyms, meeting rooms and airport transfers; add 25–45 min transfer time to Nadarzyn in peak hours.

    source

    Local transport

    Get around the city with these convenient transport options.

    taxi

    Estimated costPLN 70–120 (approx. USD 18–30) metered fare; 20–35 min off-peak
    Best forWarsaw Chopin Airport (WAW) to PTAK WARSAW EXPO

    Use the official taxi rank at arrivals; fixed-fare and app options are usually cheaper than unlicensed drivers.

    ride_hail

    Estimated costTypically USD 15–30 (Bolt/Uber) each way
    Best forWAW / central Warsaw → PTAK Warsaw Expo

    Bolt is the dominant app in Poland; ride-hail availability at the venue after hall closing can be slower — pre-book the return leg.

    shuttle

    Estimated costFree when the organiser runs event shuttles (confirm schedule with the organiser)
    Best forDesignated Warsaw pickup points → PTAK Warsaw Expo

    PTAK Warsaw Expo commonly operates complimentary shuttle buses from Warsaw on show days; check the organiser site or badge confirmation email for stop locations and timings.

    public_transit

    Estimated costPLN 4.40 (approx. USD 1.10) 75-minute ticket; PLN 15 (approx. USD 4) 24-hour ticket
    Best forZTM Warsaw bus network toward the Nadarzyn/Raszyn corridor, plus local taxi for the final leg

    Bus coverage to the immediate venue area is limited; travellers typically combine a ZTM bus to the Pruszków/Nadarzyn side with a short taxi.

    rail

    Estimated costPLN 8–15 (approx. USD 2–4) train fare plus PLN 25–45 taxi
    Best forKoleje Mazowieckie train Warsaw → Pruszków / Grodzisk Mazowiecki, then taxi to the venue

    Rail avoids road congestion into Warsaw but does not reach the venue directly — budget a final taxi or shuttle leg.

    car_rental

    Estimated costUSD 35–60 per day for a compact; fuel and venue parking extra (parking rate estimate PLN 20–40/day)
    Best forAirport pick-up → S2/S8 expressway toward Nadarzyn

    Best if you plan supplier visits outside the show; confirm on-site parking charges and hall access with the venue.

    Plan your trip

    Visa & entry documents

    Check the latest visa requirements and entry guidelines before travelling.

    Visa not required
    ATA Carnet: accepted
    TypeWho needs itFeeProcessing
    Schengen Type C short-stay visaNationals of countries without a Schengen visa-waiver agreement who are travelling for business visits, trade fairs, meetings or tourism.Not yet confirmedTypically 15 calendar days; can extend to 45 days in individual cases — apply at least 4–6 weeks before travel

    EU/EEA and Swiss citizens travel freely. UK, US, Canadian, Australian, Japanese and many other passport holders may enter visa-free for up to 90 days in any 180-day period; ETIAS pre-travel authorisation is planned for these travellers but is not yet in force.

    Poland is an ATA Convention contracting party, so carnets are generally accepted for temporary admission of exhibition goods and professional equipment. Confirm document handling with Polish customs and your issuing chamber before dispatch.

    Official visa page

    Weather

    Late October in the Warsaw/Nadarzyn area is cool and changeable: daytime highs typically 8–15°C falling to 2–7°C overnight, with around 10–12 rain days and 35–45 mm of precipitation across the month. Expect grey skies, occasional morning fog and early dusk (around 17:00 by the end of October) — bring a warm layer and a rain jacket.

    Plan for the climate

    Check temperatures and pack accordingly

    Venue connectivity

    Poland has dense 4G/5G coverage in Warsaw and the Nadarzyn corridor; EU SIM cards roam at domestic rates under 'roam like at home'. Non-EU visitors can buy prepaid SIM/eSIM data plans from Orange, Play, Plus or T-Mobile at Chopin Airport or in Warsaw shops (passport/ID required for registration). Venue Wi-Fi is generally available in halls and conference areas — verify access codes with the organiser, and rely on a local data plan for exhibitor-floor use.

    Ride-hailing

    Taxis

    Public transit

    Car rentals

    Cultural notes

    Useful information to help you have a smooth and respectful visit.

    Tipping

    Restaurant and bar bills usually show a service note; tipping around 10% is standard when service isn't included. Round up in taxis and cafés.

    Business etiquette

    Polish business culture values punctuality, formal introductions and direct discussion of pricing and lead times. English is widely used in business settings; a handshake and business card exchange is standard.

    Dress and language

    Business-casual is appropriate on the exhibition floor — smart jacket with a warm layer for the cool October weather and long walking distances between halls. Polish is the official language, but exhibitor staff generally speak English.

    Practical guides

    Visitor & Exhibitor Essentials

    Everything needed to arrive prepared, navigate the event, and make the visit productive.

    Flights

    Destination: WAW

    Book flights to WAW (Nadarzyn) when possible for the shortest transfer to the venue.

    Visa

    Poland is inside the Schengen Area. Visitors from the EU/EEA, the UK, the US, Canada, Australia, Japan and many other passport holders can enter visa-free and stay up to 90 days in any 180-day period. Most other nationalities need a Schengen Type C short-stay visa (EUR 90 adult fee, typically 15 calendar days processing, apply at least 4–6 weeks ahead). The EU's ETIAS pre-travel authorisation is planned for visa-exempt travellers but is not yet in force — check status before booking. Confirm your specific nationality and appointment lead times on Poland's Ministry of Foreign Affairs visa portal.

    Estimated cost: Varies by visa type and nationality (check official site).

    Processing: Varies by nationality; apply several weeks before travel.

    Apply at the Polish consulate or visa centre for your place of residence; biometrics, travel medical insurance (min. EUR 30,000 coverage) and proof of accommodation are normally required. EUR 45 for children aged 6–12.

    Official

    Hotels

    Find a stay near the venue with options for every budget.

    Areas to stay

    Michałowice / Kajetany / Nadarzyn, 4–8 km from the venue · Raszyn / Okęcie airport corridor, 10–18 km from the venue · Warsaw Okęcie and central Warsaw, 14–22 km from the venue

    budget

    $45-$75 USD/night

    Book

    mid range

    $80-$130 USD/night

    Book

    premium

    $150-$260 USD/night

    Book

    Transport

    Get to the venue and around the city with these options.

    Airport → venue: Primary gateways: Warsaw Chopin Airport (WAW). Allow road or rail time to PTAK WARSAW EXPO; on-site parking is usually available at major exhibition venues.

    Hotel → venue: Precinct hotels near PTAK WARSAW EXPO: Raszyn / Okęcie airport corridor, 10–18 km from the venue: B&B Hotel Warszawa Airport, Hotel Groman (Raszyn); Michałowice / Kajetany / Nadarzyn, 4–8 km from the venue: Hotel Venecia Palace (Michałowice), Hotel Park Kajetany (Kajetany), Novotel Warszawa Airport; Warsaw Okęcie and central Warsaw, 14–22 km from the venue: Renaissance Warsaw Airport Hotel, Hotel Bristol, Warsaw (city centre).

    Ride-hail: Ride-hailing apps are commonly used in Nadarzyn; confirm local availability before travel.

    Public transit: Check local bus/metro options for routes to PTAK WARSAW EXPO.

    Parking: On-site parking is available at PTAK WARSAW EXPO; confirm daily rates and hall access on the organiser or venue site.

    Weather

    Plan and pack for the event climate.

    Month: October 2026

    Temperature: Approximately 2–15°C across late October in Warsaw/Nadarzyn (typical daytime highs 8–15°C, overnight lows 2–7°C), trending colder toward the end of the month.

    Seasonality: Autumn is the wettest, most unsettled season: expect roughly 10–12 rain days and 35–45 mm of rain in October, plus morning fog and early sunset (around 17:00 late in the month). Pack a waterproof outer layer, an umbrella and closed shoes for walking between halls.

    Packing: Autumn is the wettest, most unsettled season: expect roughly 10–12 rain days and 35–45 mm of rain in October, plus morning fog and early sunset (around 17:00 late in the month). Pack a waterproof outer layer, an umbrella and closed shoes for walking between halls.

    Plan your trip

    Planning

    Best day to visit: 2026-10-22

    Mid-show Thursday (22 October 2026) is the strongest single day: exhibitors are fully set up after the opening day, seminar and demo programming is normally at its densest, and buyers who arrived on Tuesday/Wednesday are still on site for meetings. Saturday 24 October is usually thinner for decision-makers, while Wednesday 21 October is the busiest for logistics rather than productive meetings. Confirm the final session timetable on the organiser's schedule page before fixing travel.

    1

    Confirm passport validity (6+ months) and check whether you need a Schengen visa for Poland — Start early - visa appointments near the Hotel Equipment Expo dates (October 21-24, 2026) fill up quickly.

    2

    Set your travel dates around the October 21-24, 2026 show window and book flights to Warsaw Chopin Airport (WAW) — WAW is the primary gateway; allow road time from Warsaw to PTAK Warsaw Expo in Nadarzyn.

    3

    Book a hotel with free cancellation in Warsaw or near Nadarzyn — Compare Warsaw city centre rates against Nadarzyn-area properties for shorter commutes to the venue.

    4

    Complete online visitor registration at hotelequipmentexpo.com/rejestracja/ — Online registration issues a free ticket; keep the confirmation email for badge collection.

    5

    Download the hall plan and exhibitor list for PTAK Warsaw Expo — Mark the halls covering hotel design, technology and catering equipment that match your sourcing list.

    6

    Pre-schedule B2B meetings with target exhibitors — Email suppliers with your procurement brief and propose 20-minute slots on the show floor.

    7

    Shortlist conference and demonstration sessions to attend — Event hours are 10:00 to 17:00; block session times around your meeting schedule.

    8

    Plan local transport for each show day — Decide between taxi/rideshare and shuttle or public transport to PTAK Warsaw Expo and confirm parking if driving.

    9

    Prepare business materials and packing list — Bring business cards, company profile and comfortable shoes for walking the halls.

    10

    Check the October weather forecast for Nadarzyn and Warsaw — Pack layers for cool autumn days and a light rain jacket for outdoor transfers.

    11

    Print or save travel documents, hotel booking and badge confirmation — Keep digital copies of passport, insurance and registration confirmation on your phone.

    12

    Arrive, collect your badge and orient yourself on site — Allow extra time on day one for registration and security screening before the 10:00 opening.

    Sample visitor itinerary

    Route-optimised day
    TBA

    Badge collection, hall orientation and first-pass walk of the hotel equipment halls

    PTAK Warsaw Expo entrance halls
    TBA

    Targeted supplier meetings on kitchen, laundry and refrigeration equipment; collect spec sheets and price lists

    PTAK Warsaw Expo exhibition halls
    TBA

    Deep-dive on hospitality technology, energy efficiency and FF&E; attend any scheduled seminars or product demos

    Conference / demo areas, PTAK Warsaw Expo
    TBA

    Second-round negotiations, distributor conversations and follow-up meetings; wrap up with quotes and delivery terms

    PTAK Warsaw Expo B2B meeting zones

    Side trips

    2

    Warsaw Old Town & Royal Route

     

     

     

    Łódź — Piotrkowska Street & Manufaktura

     

     

     

    Networking spots

    3

    PTAK Warsaw Expo B2B meeting zones

     

     

     

    Conference and seminar areas

     

     

     

    Airport-hotel lobby bars (Warsaw Okęcie)

     

     

     

    Budget

    Costs & budget

    Cost reference

    Official cost items and estimated ranges for exhibitors.

    visitor_ticket

    visitor · General Admission (online registration)

    Not yet confirmed

    official

    visa_fee

    visitor · Schengen Type C short-stay visa

    EUR 90 / per_person

    official

    hotel_night

    visitor · Mid-range (3–4 star, Warsaw Okęcie / Nadarzyn area)

    USD 70–140 / per_night

    estimate

    per_diem

    visitor · Standard business day (meals + local transport)

    USD 60–90 / per_day

    estimate

    Decision

    Visit, exhibit, or skip?

    Should you go?

    Use this quick check to decide whether Hotel Equipment Expo fits your visit, exhibit or skip plan.

    QUESTION 1 OF 6

    What is your primary role?

    Decision matrix

    Compare participation options side by side to choose the best fit for your objectives.

    visit

    Your procurement or specification cycle touches kitchen, laundry, room or F&B equipment and CEE suppliers.

    Best for

    Hotel, restaurant and catering buyers plus specifiers evaluating equipment, FF&E and hospitality technology for 2026–27 projects.

    Min. budget

    $450.00

    Timeline

    4–8 weeks before 21 October 2026 for registration, visa (if required) and flights.

    Risks

    Session timetable not published in captured sources — confirm agenda before booking travel.

    October Warsaw hotel demand spikes during show week; book rooms early.

    Budget estimate from listing cost signals — confirm live rates.

    exhibit

    You have a defined lead-generation or distributor-recruitment goal in Poland/CEE and can resource the stand properly.

    Best for

    Equipment manufacturers, distributors and hospitality-tech vendors targeting Polish and wider CEE buyers.

    Min. budget

    $2,600.00

    Timeline

    3–6 months for stand booking, freight/ATA carnet, build and visitor-marketing campaigns.

    Risks

    Booth pricing was not captured on official pages — obtain the live price list from Ptak Warsaw Expo.

    Logistics, customs and stand-build costs can exceed quoted space rates.

    Budget estimate from listing cost signals — confirm live rates.

    skip

    Your category, region or commercial goals do not match a hotel-equipment trade fair in Nadarzyn this edition.

    Best for

    Teams with no CEE hospitality pipeline or no equipment/FF&E purchase authority this cycle.

    Min. budget

    Not yet confirmed

    Timeline

    N/A

    Risks

    No major risks listed.

    Gallery

    Photos

    Official imagery from Hotel Equipment Expo
    Official imagery from Hotel Equipment Expo

    FAQs & glossary

    Answers

    Frequently asked

    Glossary

    1
    HoReCa
    An acronym for 'Hotel, Restaurant, and Catering', referring to the food service industry.
    2
    PMS
    Property Management System, a software application for managing hotel operations.
    3
    MICE
    Meetings, Incentives, Conferences, and Exhibitions, a sector of tourism focused on business events.
    4
    B2B
    Business-to-Business, referring to transactions between businesses.
    5
    F&B
    Food and Beverage, a sector within the hospitality industry.
    6
    SOP
    Standard Operating Procedure, a set of step-by-step instructions compiled by an organization.
    7
    ROI
    Return on Investment, a performance measure used to evaluate the efficiency of an investment.
    8
    SaaS
    Software as a Service, a software distribution model in which applications are hosted by a service provider.

    Trust footer

    Sources

    5

    References

    1

    Publishers

    0

    Date checked

    1

    Ptak Warsaw Expo

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