GulFood

Clarify exhibition goals and budget — Determine the core objectives of the exhibition (brand exposure/new customer development/order closing), and formulate an overall budget framework (booth fees, construction, travel, sample transportation, personnel, etc.). Set aside 15-20% of your budget for localized packaging and Arabic promotional materials

Filter booth locations and submit application — Give priority to entrances, main passages, elevator entrances, double openings or locations close to big brands. The premium for a double-opening booth can reach 40-60% of that of a standard booth. Submit a reservation request through an official or authorized agent

Cooperate with the organizer to complete the qualification review — Submit business license, product pictures and names, exhibit list and other information to ensure compliance with the exhibition theme and Middle East market access requirements

Confirm booth and sign contract — Check the booth number, price, basic configuration, and fee details (booth fees, management fees, electricity fees, etc.), clarify the cancellation and change rules and liability for breach of contract, and reject verbal commitments

Pay deposit — Usually 50% deposit is paid in advance and the payment receipt is retained. The balance payment is due one month before commencement

Submit exhibition information — Submit the company LOGO, fascia board characters, exhibit list, electricity requirements, special decoration design plan (if necessary), etc

Arrange exhibit transportation and logistics — Contact the official freight forwarder or cooperative logistics provider (such as GKL Showfreight- ) to arrange sea/air transportation of the exhibits and reserve time for customs clearance

Confirm itinerary and personnel arrangements — Book air tickets and hotels (it is recommended to check in on March 14 and check out on March 20), apply for visas (if necessary), and confirm the list of exhibitors and division of labor

Exhibit customs clearance and on-site preparation — Confirm that the exhibits have been cleared from customs and delivered to the venue. Prepare on-site promotional materials, samples, business cards, negotiation recording tools, etc

Booth construction and inspection — Standard booths will be built by the organizer, while special booths must be submitted for review in advance and completed. Check circuits, lighting, networks and other facilities

On-site check-in and sign-in to collect certificates — Bring your original passport and pre-registration confirmation letter to the on-site service desk or self-service machine to exchange for your admission pass