Documation 2027

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Glossary

1

GED (Gestion Electronique de Documents)

The French term for electronic document management: software and processes for capturing, indexing, storing, retrieving and sharing digital documents.

2

ECM (Enterprise Content Management)

A broad platform category for managing unstructured content across an organisation, including documents, records, images, workflows and retention rules.

3

Records management

The systematic control of records throughout their lifecycle, from creation and classification to retention, retrieval and disposal.

4

Archiving

Long-term preservation of documents and data in a controlled repository, with integrity, auditability and retention guarantees.

5

Dematerialisation

Converting paper-based or manual processes into digital workflows, including the removal of physical forms, signatures and filing.

6

Document capture

Scanning or ingesting paper and digital documents, then extracting data and routing them into a repository or workflow.

7

OCR and IDP

Optical character recognition converts images into text; intelligent document processing adds classification, extraction and machine-learning models for unstructured documents.

8

Workflow

A defined sequence of tasks, approvals and routing rules that moves a document or case through an organisation.

9

E-signature

Electronic signing of documents with identity checks, audit trails and legal evidence, ranging from simple electronic signatures to qualified signatures.

10

Information governance

Policies, roles and controls that manage the availability, quality, compliance and lifecycle of organisational information.

11

Retention schedule

A rule set defining how long each record type must be kept, where it is stored and when it should be destroyed.

12

Content services

A modular approach to ECM, where content repositories, capture, workflow and collaboration are delivered as APIs and focused applications.

13

Interoperability

The ability of document, workflow and archive systems to exchange data and documents through standards, APIs or connectors.

14

NF Z42-013

A French standard often referenced in electronic archiving projects, covering requirements for systems that store and preserve digital documents.

15

SaaS content platform

A cloud-delivered service for document storage, collaboration, workflow and retention, usually priced by subscription.

16

AI-assisted classification

Using machine learning to suggest document types, extract metadata, detect duplicates or route content into the correct workflow.